Executive Assistant

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training. 

• Ongoing, full-time opportunity


• Parramatta CBD office location, with flexible working arrangements available. Please note regular attendance at the Parramatta office is required


• Salary ranges from $84,659 to $92,701 p.a. plus super & annual leave loading

About the role
As the Executive Assistant, you will be responsible for delivering professional, efficient and confidential support to ensure the smooth day-to-day operations of the Director’s office.

Key responsibilities include:

• Diary management, scheduling meetings, and coordinating travel and accommodation arrangements


• Managing and maintaining accurate and well-organised records and document management systems, including electronic filing systems, shared workspaces and corporate records management systems


• Drafting and managing professional correspondence and emails, including quality assuring documents and communications prepared by others


• Liaising with stakeholders and responding to routine enquiries in a professional and timely manner


• Assisting with purchase orders, invoices, and payments


• Supporting recruitment activities and onboarding processes for new team members

For further information, please click here to view the role description.

About you 

You are a proactive and approachable professional with a calm, solutions-focused approach to your work. You will also have:

• Strong organisational skills, with the ability to maintain accurate records, manage information and keep tasks and processes up to date 


• Enjoy creating order, maintaining efficient systems and ensuring administrative tasks are completed accurately and on time


• The ability to manage changing priorities while maintaining professionalism, responsiveness and attention to detail


• Strong customer service and communication skills, with the ability to build positive stakeholders relationships


• Experience using TRIM or other records management systems, or a willingness to learn


• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint


• Experience providing executive or administrative support is desirable but not essential


• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role

• Current and valid Working with Children Check Clearance for paid employment.


• Demonstrated understanding of and commitment to the value of public education. 

Benefits

• Flexible working arrangements


• 35 hour working week


• Competitive salary, salary sacrificing, employer’s contribution to superannuation and annual leave loading


• Flex Leave entitlements, generous holidays & leave conditions


• Opportunities for advancement and mobility across the Department to support your career growth

How to apply
Attach a resume (maximum 3 pages) and a cover letter (maximum 1 page) outlining how you meet the requirements and capabilities of this role as well as providing an answer to the pre-screening question below:

Describe a time when you had to manage several tasks at once while supporting different people. Explain how you stayed organised, communicated with others, and what the outcome was (maximum 300 words).

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

This is a child-related role. As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa. 

Closing date: Wednesday, 17 June 2026 at 11:59pm.

For role enquiries, please contact Sasha Holley (Director, Operational Governance & Compliance at [email protected]

For recruitment process enquiries, please contact [email protected]

We welcome applications from people of all backgrounds, including but not limited to Aboriginal and/or Torres Strait Islander people, people of any age or gender, people from culturally and linguistically diverse groups and/or from the LGBTQIA+ community, veterans, refugees, people with disability, people with sensory differences, and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine, please reach out to the contact person for this recruitment, details listed above. For more information, visit the NSW Department of Education’s Diversity, equity and inclusion webpage.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.