Executive Assistant

This role with support 3 x General Manager

This is a job share role, either 3-4 days a week

See yourself in our team:

Our vision is to be Australia’s leading business bank, by excelling at securing and enhancing the financial wellbeing of people, businesses and communities.

Business Banking (BB) offers a wide range of services and solutions to the Group’s small to medium, regional and agribusiness and corporate customers.

Specialist Sales & Client Solutions provides a comprehensive range of banking solutions to business banking customers across key vertical industries including Healthcare, Professional Services, Defence, Real Estate, Hospitality and Environmental & Social (including Indigenous Business), as well as specialist product and payment solutions across the Business Banking segments. 

Do work that matters:

As Executive Assistant to three General Managers, you’ll be at the centre of a dynamic, high-performing team committed to excellence. In this pivotal role, you’ll support three senior leaders while helping to drive a collaborative and professional environment.

You’ll deliver seamless business and administrative support, ensuring smooth operations.

In this role, you will be responsible for:

• Executive & Operational Support
  • Deliver high-quality administrative, secretarial and business support with professionalism and discretion.
  • Manage complex and fast-moving diaries and inboxes, ensuring optimal prioritisation and alignment to business priorities.
  • Draft, coordinate, and manage correspondence on behalf of the General Managers.
• Diary, Meeting & Governance Management
  • Coordinate and schedule internal and external meetings across senior stakeholders and executive offices.
  • Prepare meeting materials, briefing packs and agendas to support effective decision-making.
  • Facilitate meetings including minute-taking, action tracking and follow-ups to ensure accountability and execution.
• Stakeholder & Relationship Management
  • Act as a central point of contact across senior stakeholders, executive assistants and broader teams.
  • Build strong, trusted relationships to enable seamless coordination and collaboration across the business.
• Travel & Logistics
  • Coordinate complex travel arrangements, managing itineraries and logistics across multiple locations and stakeholders.
• Adhoc tasks
  • Flexibility to work across a changing environment. There might be additional tasks and assistance required for other EA's from time to time.

We are interested in hearing from people who have:

• Prior experience as an Executive Assistant.
• Excellent stakeholder relationship skills, with the ability to build rapport and trust across the Group.
• A proactive mindset, exceptional attention to detail, and a commitment to outstanding service.
• Demonstrated ability to manage competing priorities, perform under pressure, and adapt to change.
• A high level of professionalism, discretion, and integrity.
• A background in a Big 4 bank or accounting firm (highly advantageous).