Executive Assistant

A bit about us… 

Belle Bulimba is a boutique real estate office, servicing Bulimba, East Brisbane, Camphill, Balmoral, Morningside, Cannon Hill and Norman Park. We believe that great people make a great business, and as such we value integrity, trust and sincerity as much as we value hard work, determination and success. 

A bit about the role… 

Due to growth, we are currently looking for an Executive Assistant to join our fast-paced, and high-performing team. As the Executive Assistant, your primary role is to structure and manage all communication and calendar activity on behalf of the Principal Agent. 

You’ll run interference on any activity that doesn’t support the Principal Agent with generating and securing more business opportunities, in addition to ensuring superior preparation for all vendor and buyer interactions. Your executive-level assistance will contribute to enhancing the Principal Agent’s productivity, and contribute to a more streamlined, organised, and professional service delivery.  

A Day in the Life of… 

• Managing and maintaining the Principal Agent’s schedule, including setting appointments, coordinating meetings, and ensuring all appointments are pre-qualified and efficiently organised
• Handling all communication on behalf of the Principal Agent, including answering phone calls, responding to emails, and drafting correspondence to vendors, buyers, and other stakeholders
• Conducting market research to gather and present data on recent sales, new listings, and real estate trends to support the Principal Agent’s decision-making and planning
• Arranging complex and detailed travel plans, itineraries, and agendas and associated expense management
• Acting as a ‘barometer’ by having a sense of the issues taking place and keeping the Principal Agent informed
• Tracking yearly figures and ensuring Principal Agent is entered into the REB Top 100
• Continually looking to evolve the Principal Agents time efficiency, via delegation and automation and or new initiatives
• Maintaining the Principals Agents database, including updating notes, adding tags, and preparing and printing weekly call lists 
• Collating and maintaining testimonials and reviews, and working with the relevant people to ensure these are adequately showcased 
• Preparing any internal or external presentation materials as requested 
• Providing a high level of support to the Principal Agent across various projects, strategic initiatives, annual planning, and day-to-day operations
• Supporting Principal Agent with managing personal tasks to the efficient running of their day, including making reservations, ordering lunch, home maintenance, car maintenance, dry cleaning, personal policy management etc. 

A bit about you… 

• Must have 5+ years prior experience as an Executive Assistant; real-estate experience is advantageous 
• Reliable car, coupled with a QLD drivers' licence
• Excellent attention to detail, with strong proofreading capability 
• Ability to speak on behalf of the Principal Agent, representing them to the highest standard of professionalism 
• Agile approach to work stack, with the ability to manage changing priorities per level of importance 
• Highly developed organisational and time management skills 
• High proficiency in Microsoft Office and other office productivity tools, with velocity to learn new software and systems
• An engaging communicator with superb writing ability and verbal communication skills
• Possess exceptional listening and interpreting skills 
• A dynamic and pragmatic approach to complex solutions
• Highly personable, with the ability to build and nurture relationships, both internally and externally

How to apply… 

If your experience and skills fit the brief, and you're interested in the position (which we hope you are!), please apply via Seek. All applications will be handled in the strictest of confidence.