Executive Assistant

Position: Executive Assistant
Location: Gold Coast, Australia
Company: Empowered Living Choices

About Us: Empowered Living Choices is a leading NDIS registered service provider, dedicated to delivering exceptional support and services to people with disabilities. We pride ourselves on our commitment to transparency, honesty, and the highest standard of care for our clients. Join our dynamic team and contribute to making a positive difference in the lives of our clients.

Role Overview: We are seeking a highly organised and proactive Executive Assistant to support our executive team. This role involves managing a wide range of administrative and executive support tasks, ensuring the smooth operation of daily activities and contributing to the overall efficiency of the company.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Organise and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation and tracking of reports, budgets, and other financial documents.
• Act as a liaison between the executive team and internal/external stakeholders.
• Manage and prioritise incoming emails, phone calls, and other communications.
• Conduct research and compile data for special projects as needed.
• Maintain an organised filing system of electronic and paper documents.
• Perform other duties as assigned to support the executive team.
   

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organisational and time management skills, with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Must have strong computer skills
• Ability to handle sensitive information with the highest level of confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

Desirable Attributes:

• Experience in the NDIS or healthcare industry.
• Knowledge of office management systems and procedures.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

Benefits:

• Great working conditions
• Opportunity to work with a passionate and dedicated team.
• Professional development and career growth opportunities.
• Positive and inclusive work environment.