Executive Assistant

We’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and developing his YouTube channel and PWR.

As a creative problem solver, you'll thrive in this position, working on a tight schedule and in a fast-paced environment. If you're ready to take on exciting challenges and push yourself beyond what you think is possible, let’s talk!

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Your Mission is to

• Act as the primary point of contact for the assigned executive/s, handling all correspondence (emails, calls)
• Manage executives’ calendar, scheduling meetings, video recordings, and coordinating with third parties for meeting arrangements
• Ensure executives’ attendance at scheduled meetings, take meeting notes and create action lists based on discussions. Follow up with third parties as needed
• Be able to attend the calls in lieu of the executive/s if necessary
• Manage executives’ inbox, respond to third parties, filter fan mail, and identify important emails, transferring action items to project management software if applicable
• Organise transportation, accommodation, and all travel-related activities
• Book and manage personal appointments and reservations for the executive/s
• Run errands for executive/s as needed, sometimes during non-conventional hours
• Liaise with internal and external parties to facilitate day-to-day operations
• Maintain professionalism, strict confidentiality, and discretion in all interactions
• Perform other relevant duties to support executive/ in managing day-to-day operations

About You

• Master of organisation
• Creative problem solving abilities
• Available to assist during non-conforming hours as needed
• Ability to meet last minute requests
• Superior time and energy management skills
• Passion for esports, gaming, pop culture and influencer culture
• Extremely independent, self-sufficient and forward-thinking

Requirements

• Proven experience in production logistics and travel management, preferably in a film, TV or entertainment industry
• Living in Melbourne, or able to relocate to Melbourne
• Ability to work in Collingwood office the majority of time
• Proficient in Microsoft Office Suite and other relevant project management tools (Monday, Discord etc)
• Extreme discretion - able to handle confidential information
• Understanding of the video gaming industry preferred but not mandatory