Executive Assistant

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About Dentons Dentons is the world’s largest law firm. We are the lightbulb moments. The bold ideas. We’re 20,000+ people globally across 80+ countries. We are a global polycentric firm. Moving with innovation. Making the decisions that will take us from largest to leading. From now to next. The opportunity is huge. Dentons continues to improve its standings and now consistently ranks as one of the five best regarded legal brands in the world according to the Acritas Global Elite Law Firm Brand Index.

We have an exciting, permanent opportunity for a highly organised and proactive, experienced Executive Assistant to support our Chief Operating Officer (COO) within our Sydney office.

About the Role

• Provide executive administrative support to the COO including extensive calendar management across international time zones
• Scheduling Board and other leadership meetings, ensuring the smooth running of these events
• Drafting Agenda and distributing Board papers
• Attend executive leadership meetings to manage slide presentations, record action items and subsequent follow up action items on behalf of COO
• Preparation of high-quality PowerPoint presentations
• Coordinate regular COO communications
• Handle confidential information and provide administrative support to ensure the seamless functioning of the COO’s office
• Coordinating travel and accommodation including itinerary / insurance information
• Assisting with Events including National Partner Conference
• Anticipate the COO’s needs and address them with professionalism and composure.

About you

This role will suit someone who is engaging, organised, forward-thinking and who thrives in a fast-paced environment.

• Previous experience as an Executive Assistant supporting a C-suite executive in a law firm of professional services environment
• Advanced skills in PowerPoint, Word & Excel
• Experience in using MS Forms, iManage and SharePoint – advantageous, but not essential
• A good grasp of technology to troubleshoot IT issues and resolve
• Have strong relationship management skills, be proactive, flexible and adaptable
• Meticulous attention to detail - strong proofreader, picking up and suggesting edits where appropriate. Keen eye for formatting
• Discretion and confidentiality in handling sensitive information.

Why Dentons Dentons Australia offers a wide range of incentives aimed at embracing your authenticity, providing purpose, and strengthening your ongoing development.

 
We offer:

• Equitable salary packaging, incentive pay and rewards
• Salary continuous insurance (for permanent employees or employees on a 6 month or more maximum term contract basis)
• Salary sacrificing and novated leases
• 5 days Bonus Leave per year after 12 months service
• Additional leave options
• Equal family leave for all genders (including kinship groups)
• Floating public holidays for days of cultural significance
• Offices designed for collaboration on Gadigal, Naarm, Yuggera, Kaurna and Whadjuk land
• Generous health and wellbeing programs
• Agile and flexible working for all
• Social and diversity networks providing year-round events
• Opportunities to undertake pro-bono legal work

Diversity, Equality & Inclusion Embedded in our people is a passion to help others through the delivery of justice. It is through this that our commitment to inclusion, equity, and reconciliation has evolved. We are proud to say that by design, we have no single headquarters or dominant national culture, this means the unique perspectives, experiences, and identities of our people come together globally under one purpose to create an inclusive and accessible environment where anyone can thrive. Please apply online with your CV, Cover Letter, and academic transcripts. If you have questions beforehand, please email our recruitment team at [email protected]. Enquiries only please, applications will not be accepted by email. Agency Submissions Dentons does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute an introduction to the firm and Dentons will not be liable for a fee. #J-18808-Ljbffr