Executive Assistant

The Role:

• 6 Month Contract
• Full-time role, 100% Onsite
• Located at Goomalling, Western Australia
• Discounts and offers as a flexhiver
• Easy to fill timesheet and on-time weekly payment
• Free onsite parking

The Responsibilities:

ADMINISTRATION:

• To carry out all secretarial duties as required by the Chief Executive Officer including:
• Collating and distribution of Agendas and Minutes (generally Dropbox)
• Correspondence Management incoming and outgoing
• Tender Documents
• Assistance with Statutory Submissions, Plans and Reports
• Phone assistance
• Managing appointments.
• Harvest Ban & Road Closure Notification
• Heavy Vehicles/RAV Endorsement
• To provide assistance to the Chief Executive Officer and the Finance Manager with the processing of the many diversified Financial Statements, Budgets and Reports
• To arrange for the distribution of all Agendas, Minutes, Reports and correspondence to all Councillors
• Maintaining and updating Policy Manual
• Inward correspondence registering
• Updating online Registers, Returns and Related Party Declarations
• All advertising in the Endeavour Newspaper, Advocate and West Australian, or other papers/publications as directed by the CEO
• Newsletter Production
• Health, Building, Planning Administration Support
• Local Emergency Management Committee Support
• Manage Stationery and Photocopier

COUNCILLORS:

• To carry out secretarial duties for the Shire President and Councillor's, if and when required, on behalf of the Chief Executive Officer
• To assist Councillors where possible with their enquiries on behalf of the Chief Executive Officer
• Updating Councillor Manuals on iPads as required
• Arrange Councillor's attendance at Local Government Week including accommodation and registrations
• Manage Councillor Training Schedules

GENERAL:

• To provide support for all other Staff Members if and when required
• To co-ordinate the arrangements for various Council functions and Meetings: Xmas party, AGM, Citizenship Ceremonies
• Distribution of incoming mail
• Co-ordinate Staff Uniform ordering
• Employment/Job Vacancies
• Organise Annual Garden Refuse Collection
• Communications, Web Page and Facebook Maintenance
• Work with care for your own safety and health and that of others
• Participate in developing safe work procedures and follow them
• Participate in training as required

The Requirements:

• 3+ years experience in Executive Assistance / Similar role
• Previous experience in Council or Government is highly advantageous
• High level of typing skills, previous use of current edition of Microsoft Word, Publisher and Access
• Good personal presentation and pleasant manner required
• Ability to cooperate well with other Staff Members
• Ability to communicate personally both over the telephone and counter in a courteous, helpful and professional manner
• Ability to execute time management and organisation skills
• All temporary contractors, Citizens or Working Holiday Visa put forward must have a valid Police Clearance check and Full Work Rights to work in Australia