Executive Assistant Business Operations Coordinator Project Officer - Continuous Learning Op

Blue Sky Trails is on a mission to build communities around our outdoor space and is looking for a like-minded outdoors enthusiast to deliver exceptional service to our clients. 

Working predominantly with trail managers, government agencies, councils, clubs and corporate sponsors, Blue Sky Trails assist our clients with everything associated with trail planning, building and maintenance.  With a focus on project management, governance, and capacity building, we bring significant experience and expertise to offer invaluable advice, technology, support, and training.   This means that everyone gains the most from trails with greater accessibility across the country. 

If you’re looking for a role full of variety and growth, this is it.   We are a growing business. We are entering a new phase of growth and are looking for a key player to join us on this growth journey.

This is a multifaceted role that will cover a broad range of the business from client service and accounts support, establishing internal systems and processes and general administration. The main purpose of this position is to help the Director to shift the pace of delivery & growth moving the business to a new level of operations. 

About the job

As an Executive Assistant/ Business Operations Coordinator/ Project Administrator, you will be a key player in enhancing outdoor trail networks in Australia.   Working in partnership with the Director this position will play an important role in managing the director schedule, implementing business growth strategies and supporting client delivery.

Executive Assistant

• Calendar Management: Scheduling appointments, meetings, and managing the executive's calendar ensuring his schedule is focused on high value activity & in line with business strategy. 
• Email and Correspondence: Screening and managing emails, drafting responses, and handling correspondence on behalf of the executive.
• Travel Arrangements: Planning and coordinating travel arrangements including flights, accommodations, and transportation for the executive and other team members.
• Communication Liaison: Nurture client & potential client relationships with prompt responses to enquiries 

Business Operations Coordinator

• Bounce ideas & build an intimate understanding of the business & its other arms.
• Work in liaison with the director and Accountant with business budgeting and planning in processing client invoices.
• Develop various financial reports, manage operational budgets and monitor all efficiency indicators. 
• Ensure all systems, processes and information management are managed efficiently and drives business outcomes. 
• Produce dashboards, scorecards and reports from AirTable data. 
• Work in liaison with our IT provider to manage our platforms. 

Project Administration 

• Establish project governance structure and partner with the Project Leads to ensure adherence to project standards and governance. 
• Work with Project Leads to develop and maintain client project budgets, facilitate steering committees and other governance activities. 

This is a work from home, full-time position however part time hours are most definitely up for consideration for the right applicant. 

About you

We like to work to each other’s strengths, and we are after a professional with:

• Significant experience supporting senior leadership who thrives on organising and getting things done.
• Experience in a project management office (PMO) environment that wants more variety and can directly influence business performance through effective scheduling and monitoring.
• Exceptional written and verbal communication skills.
• Demonstrated client engagement experience; ability to build strong trusted relationships.
• A highly collaborative working style, approachable and friendly.
• Excellent judgement, attention to detail, great multitasking, and high motivation to get things done and operate with autonomy.
• A committed individual with a stable employment history looking for a longer-term opportunity.
• Experience with Microsoft particularly SharePoint sites.
• Experience with AirTable would be highly regarded.
• A believer in process – creating, monitoring, updating and always improving.

Above all we’re after someone who is open to giving and receiving truth bombs. To buy into our vision and mission and to embody our values. To continue to shift the business forward and for each of us to grow and learn we want to be able to challenge each other’s ideas to arrive at best possible outcomes. And that comes with a bit of courage and a sense of fun. 

How you benefit?
Perhaps you’re done with corporate world and would like to add value, using the skills and experience you’ve gained in the years, to support a small business to succeed. Not to mention you’re after more flexibility and would like to work from home, reducing the hours spent commuting to and from work. 

We also understand that personal and professional development is critical, and you will be supported in your growth and development.

This is a great opportunity to help shape a business and grow into a position and make it your own. 

For more information, please visit our website at www.blueskytrails.com.au  

How to apply

An immediate start is on offer.

Ensure your cover letter and resume addresses the qualifications & examples of key responsibilities.  

Bonus points if you can include your favourite outdoor experience, trail or mountain bike, also explaining why you are the ideal candidate for this role.

Hit the Apply Now link!  

Only candidates with unrestricted rights to work in Australia may apply for this position.

Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates.