Executive Assistant - Emergency Department - Targeted

Hunter New England Local Health District

REQ492010

By stepping into the role of Executive Assistant in our Emergency Department, you'll not only be supporting our medical professionals but also contributing to the well-being of our community during times of crisis. Join us in making a difference every day.

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

Employment Type: Permanent Full Time

Position Classification: Administration Officer Level 4

Remuneration: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ492010

As the Executive Assistant in our Emergency Department, you will play an important role in ensuring the seamless operation of our critical care service. You'll provide administrative and clerical support to 36 Staff Specialists, facilitating their efficiency and enabling them to focus on delivering high-quality patient care.

Your responsibilities will encompass a wide array of tasks, including managing diaries, booking and attending meetings, and meticulously documenting minutes for both the Emergency Department and Paediatric Emergency Directors. You'll provide essential administrative functions such as data collection, Staff Specialist roster management in Healthroster, and coordination of official travel and Temporary Employment Service Levy (TESL) for all our esteemed medical professionals.

You'll be involved in the recruitment process for our junior and senior medical staff. Your role will also involve liaising closely with Medical Directors to provide extensive support tailored to the unique demands of the Emergency Department and Paediatric Emergency.

About the Team:

Joining our team means immersing yourself in a supportive and collaborative environment where positivity and camaraderie thrive. We foster a culture that values teamwork, mutual support, and continuous learning. We prioritise finding individuals who embody our ethos and are eager to contribute to our dynamic and cohesive team.

Working Hours and Environment:

This full-time position offers stability with Monday to Friday hours from 8:00 AM to 4:30 PM, with flexibility options available. You'll find yourself working within a vibrant and inclusive workplace that prioritises personal and professional growth, providing ample opportunities for career development and advancement. Where you'll be working:

Our Emergency Department is one of the busiest tertiary referral centres in Australia and the only trauma referral centre in NSW outside of Sydney. Our specialist staff are focused on meeting the needs of acutely ill and injured patients, providing care for both adult and paediatric patients throughout Newcastle, Lake Macquarie and Northern NSW. Connected to the Emergency Department is an eight bed short stay unit for emergency patients requiring further observation and assessment. Our department is accredited with the Australasian College of Emergency Medicine for both adult and paediatric emergency medicine training. Within the larger Emergency Network we provide a number of comprehensive medical and nursing training and transition programs.

About you:

• Proficient in diary management and meeting coordination.
• Excellent organisational skills with a keen attention to detail.
• Preferably experienced in a healthcare environment.
• Demonstrated reliability and a strong sense of responsibility.
• A dedicated team player with a proactive mindset.
• Career-focused with a drive for continuous improvement.
• Ability to thrive both independently and collaboratively in a fast-paced setting.
• A social bunch too - we celebrate birthdays, have morning teas and cheese platter days!
• Buddied up with the Administration Manager in your first week.
• Mandatory and ongoing training to expand your scope.
• ADO's each month (for full time employees).
• 4 weeks annual leave (pro-rata for part time employees).
• Employee Assistance Program (EAP) for staff and family members.
• Find out more about applying for this position.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:

Stepping Up Website  is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: .

Create and manage profiles for future opportunities.