Executive Assistant / Governance Officer - Join a Leading Company

The Position

An exceptional opportunity has become available for an Executive Assistant / Governance Officer to join a high performing not for profit. In addition to high level executive support, you will also contribute to the success of the Board and leadership team through high level board secretariat support. This organisation is located in the inner suburbs (East) of Melbourne with close access to public transport and free parking.

This role allows you the opportunity to work in a values-driven organisation who hold a highly respected reputation in their field. You will provide strategic support and operational assistance across a range of sensitive and confidential issues, and be a true partner to the Board. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.

Key Responsibilities

Reporting to and supporting the Company Secetary, this position is an integral role in the organisation and requires a highly organised and skilled professional who can provide an exceptional level of coordination and management.

Your key responsibilities will include, however are not limited to:

• Preparation of Board and Committee packs, agendas, action sheets, minutes, circulating resolutions and other materials as required, including distribution.
• Organisation and coordination of Board and Committee meetings and events logistics, including attendance, travel, reservation of meeting rooms, catering, and technology.
• Maintenance of content on Board Management Software platform.
• Management of Board and Committee technology and systems (Monday.com, shared drives, MS Teams, shared Outlook inbox), including corporate governance key dates and Annual Reporting Calendar.
• Administration of company registers including Director Register, Register of Interests, Attendance and Member Register.
• Support Board and Committee member activities, including arranging professional development, course attendance and other miscellaneous activities.
• Support induction of new Board and Board Committee Members, including preparation of appointment materials, meetings and technology.
• Support Group statutory and regulatory compliance and reporting as required.
• Support general meetings of the members, including the Annual General Meeting and membership activities and communications as required.
• Administrative and operational support for the Group Company Secretary and Assistant Company Secretary as required.

Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or Board Secretariat within a corporate business environment. 

In addition, you will also:

• Extensive experience in interacting with multiple stakeholders;
• Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
• Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
• Ability to professionally manage scheduling conflicts and recommend appropriate solutions;
• High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).

The Client
 
Sharp & Carter are proud to partner with a growing and reputable organisation to appoint an Executive Assistant/Governance Officer on a permanent basis based in the inner East of Melbourne.

The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will advance your career throughout the assignment.

How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.

For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Bridgette Meaden
[email protected]
0484 381 458