Executive Assistant - Hiring Urgently

Our client is a leading aged care facility in Perth, recognised for its commitment to high-quality care and a holistic approach to residential aged care. The organisation is dedicated to creating an environment that addresses the medical, personal, and social needs of its residents, ensuring they enjoy a rich, well-balanced life.

Their staff, including nurses, physiotherapists, occupational therapists, and hospitality team, are well-trained and contribute to the organisation's ethos. The facility offers a warm, welcoming, and relaxing environment, encouraging residents to maintain strong community connections through various activities and excursions.   

In this position you will play a pivotal role in supporting the CEO. This role requires an experienced professional who can demonstrate high level problem solving skills and the ability to maintain confidentiality in all they do; which includes administration coordination, document review and preparation, calendar and email/document management, effective time management and acting as the ‘go to’ for all things relating to the executive.

Role responsibilities

• Provide end to end support with email and diary management
• Schedule meetings, effectively identifying and escalating any key priorities as required
• Engage professionally with a range of internal and external stakeholders, managing relationships as a key point of contact within the CEO office
• Provide high level support with Board Meetings and various Committee Meetings - creating agendas, collating meeting packs, etc
• Preparation of high quality reports, submissions, presentations and drafting of routine correspondence
• Manage and assist with confidential business matters

Essential Requirements
You will be comfortable working in a small, tight-knit team and be a passionate collaborator and communicator.

• Robust experience in providing efficient support to C-suite leaders as well as Previous experience of working with Directors and Boards and providing meeting support.
• Technologically savvy with an intermediate - advanced proficiency in Microsoft Office - Word, Excel, and PowerPoint.
• Excellent written and verbal communication style – the ability to tailor this style to different levels of stakeholders.
• A solution-focused, proactive work-style, with the ability to meet deadlines and maintain attention to detail (and keep relevant parties up to date).
• Demonstrated experience displaying confidentiality and professionalism.