Executive Assistant - Hiring Urgently

The Company

An award-winning Construction and Development company with an established presence across the Gold Coast and Brisbane.

Working with a purposely crafted network of clients, this company exclusively work with repeat clientele and have built up an impeccable reputation for their ability to take an idea and turn it into a highly profitable project. All projects are secured via direct negotiation with the client or are their own developments.

With the business in a growth phase, we are looking for an experienced Executive Assistant to support the Director on a day-to-day basis.

The Role

• Manage the Director’s daily business activities, including scheduling, meeting coordination, expense tracking, and travel arrangements.
• Ensure smooth daily operations, implementing office procedures, process improvements, stock management, and budgeting.
• Diary management is a crucial element of this position
• Supervise administrative duties such as document control, correspondence handling, meeting minutes, and report compilation
• Assist in event coordination, including venue booking, catering, and logistics.
• Provide executive support, including drafting documents, preparing presentations, and conducting research.
• Undertake special projects as assigned, demonstrating flexibility and adaptability.
• Prepare and commence meetings, including room setup and virtual meeting scheduling.
• Assist with content development and media forums, including website development and marketing material preparation.
• Maintain functional relationships and facilitate effective communication with management, staff, and clients.
• Uphold a professional company image through personal presentation and adherence to policies.
• Support a culture of workplace safety, compliance with legislation and organisational policies
• Adhere to the company's values, policies, procedures, and quality assurance standards.

The Person

• Three years (minimum) demonstrated experience in a similar role.
• Development and/or Construction experience essential, as well as an understanding of relevant terminology and the development life cycle (desirable)
• An understanding of an organisation’s framework, and an ability to maintain the levels of quality required for all of our output and communication.
• Computer proficiency - particularly Microsoft Office suite, Canva and other commonly used software
• Solutions focused & able to influence outcomes
• Charismatic, easily builds rapport and fosters positive working relationships
• Excellent oral and written communication skills.
• Experience in minute taking, dictation, and transcription.
• High attention to detail with the ability to prioritise tasks and handle multiple priorities.
• Self-motivated, passionate, highly efficient, proactive and professional with a respect for confidentiality.
• Ability to maintain confidentiality and handle sensitive information with discretion.

The Package

•  Immediate interview & start pending notice period
• Idyllic Broadbeach office location
• Mentorship and daily interactions with an industry leader
• A positive, friendly working environment and team culture
• Exposure to the full development life cycle of quality projects across SE QLD
• Salary is negotiable upon experience and skillset around $90,000 + Super.

Interested?

If you're an experienced EA with Construction/Development experience and are looking to join a business in an exciting growth phase, this is not one to miss!

Hit apply now or call 0483 927 523 for further discussion on the type of environment and position on offer!