Executive Assistant - Join a Market Leader

Join our team as an Executive Assistant!

• Opportunity to support the Managing Director of a leading personal injury law firm, gaining exposure to the legal industry and playing a pivotal role in the firm's success.
• Collaborative and dynamic work environment with a supportive, high performing team.
• Competitive salary and benefits package.

About Fern Lawyers

Fern Lawyers is a plaintiff personal injury law firm whose mission is to help people move forward with confidence.

Since our inception, we have built a reputation for excellence, integrity, and client-focused service. As we continue to grow and expand our presence, we are seeking a talented and proactive Executive Assistant to join our team and support our Managing Director in driving the firm's success.

About the Role:
As the Executive Assistant at Fern Lawyers, you will be at the heart of our operations, providing vital support to our Managing Director and ensuring the smooth functioning of the executive office. This role offers a unique opportunity to work closely with our leadership team, gaining exposure to the intricacies of the legal industry while making a tangible impact on the firm's success. From managing schedules and correspondence to spearheading special projects, you will play a key role in driving efficiency, enhancing productivity, and fostering a culture of excellence within our organisation. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about delivering exceptional service, we invite you to join our growing team. 

Key Responsibilities:

• Manage the Managing Director's calendar and schedule, including coordinating meetings, appointments, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders seeking access to the Managing Director, prioritising and screening incoming calls and correspondence.
• Handle correspondence on behalf of the Managing Director, including drafting and preparing emails, letters, reports, and other documents as required.
• Monitor and manage the Managing Director's inbox, prioritising emails, responding to routine enquiries, and flagging urgent or important messages for immediate attention.
• Anticipate the Managing Director's needs and proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity.
• Assist with special projects and initiatives as assigned by the Managing Director, providing research, analysis, and administrative support as needed.
• Understand the nuances of the legal industry, particularly within the personal injury space, to effectively support the Managing Director in legal matters and client interactions.
• Utilise LEAP software for legal practice management and document automation, assisting the Managing Director in maintaining accurate records and optimising workflows.
• Identify opportunities for process optimisation and efficiency improvements within the executive office, implementing best practices and solutions to enhance productivity and effectiveness.

Qualifications and Skills:

• Minimum 3 years previous experience as an Executive Assistant or similar role supporting senior executives, preferably within the legal industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage competing priorities effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), LEAP software and CRM.
• Attention to detail and accuracy in all work tasks, including proofreading and editing documents.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Proactive mindset with the ability to anticipate needs, solve problems, and take initiative to address issues independently.
• Flexibility and adaptability to changing priorities and requirements in a fast-paced environment.

Why Join Fern Lawyers:

• Be part of a dynamic and growing law firm with a supportive team environment.
• Competitive salary and benefits package, including opportunities for professional development and career advancement.
• Gain exposure to the legal industry and work closely with our leadership team.
• Make a meaningful impact by contributing to the success of our firm and helping our clients achieve justice and move forward with confidence.

How to Apply:
If you are a proactive and motivated individual with a passion for providing exceptional support and making a difference, we want to hear from you! 

Please submit your resume and cover letter outlining your relevant experience and why you are interested in joining our team by hitting the Apply button.