Executive Assistant - Leading Industry Pay

1.0 FTE SCHADS Level 5 ($93,858.96- 98,111.52) + super + salary packaging + additional paid Christmas leave

• Are you passionate about working in an industry that advocates for the rights and well-being of older persons?
• Are you an organized, detail-oriented professional with a knack for multitasking and a passion for supporting high-level executives? 
• Are you a great communicator and collaborator? 

Then keep reading – we may be looking for YOU!
 

About the role

This is currently a fixed term opportunity to 30 June 2025 with the possibility of the role being made permanent. This position is responsible for providing efficient and effective support and coordination to the CEO, Leadership Team and Advocare Board. This position includes administration, report preparation, governance and project support. You will work closely with the leadership team, directly reporting to the CEO, and work both autonomously and collaboratively to further Advocare’s objectives.

About the right candidate
The ability to manage multiple systems projects is important, plus we need someone who can balance priorities to ensure the team is supported.

Your responsibilities will include:

• Develop and maintain the Leadership Team and Board’s planning calendar and support communication and flow of information between the Leadership Team. 
• Manage the CEO’s calendar and emails and provide advice on calendar requests to optimise scheduling.
• Manage the CEO’s action list to ensure timely responses/provision of information both to and from the CEO and alleviate any bottlenecks.    
• Scheduling, preparation for, coordination of and minuting meetings as required
• Undertake required background work to anticipate issues, provide well-informed summary of advice/ recommendations to enable CEO to make informed and timely decisions.
• Draft CEO’s correspondence and responses, and review materials prior to distribution.
• Assist with drafting, editing and reviewing documents, including new projects and programs and tender documents. 
• Support the CEO with urgent media coordination and speech/response drafting. 
• Identify potential problems with existing administrative systems, suggest improvements and contribute to the development and implementation of improved administrative procedures and processes.
• Oversee compliance with relevant Delegations of Authority requirements and relevant standard operating procedures       
• Undertake research and projects, as required within the context of your role.

Work Related Requirements 

• Minimum 3 years’ experience in an equivalent role
• Tertiary Qualification in a relevant discipline or similar
• Well-developed communication (verbal and written) and interpersonal skills, with the ability to tailor and adapt communication appropriately to various people 
• Secretariat for the Board of Directors, including organisation of all Board meetings, sub committees, functions and activities
• Ability to work flexibly and demonstrate a willingness to respond to changing work requirements and peak periods.
• Strong technology skills in Microsoft and ability to pick up new technology quickly
• Experience multi-tasking and prioritising tasks and working under pressure to firm deadlines
• Experience in researching and drafting reports and correspondence
• Meticulous attention to detail

Desirable:

• Experience working for a not-for-profit organisation
• Experience using cat herder board portal

Why choose us?
Advocare is a leader in addressing the rights of older people and elder abuse. We empower older people by giving them information and choice so they can make informed decisions and can live the life they want on their terms. 

We are a not-for-profit so if you are looking to make your millions, this is probably not the role for you.

We do have a few perks though:
• Salary packaging
• Flexible work arrangements
• Additional paid leave between Christmas – New Year, plus 2 additional Wellness Days after your one year anniversary, and
• Working every day with a team of passionate, like-minded people

Still Interested? Want to apply?
Send us your CV and cover letter outlining why this sounds like the role for you and summarily addressing the Work Related Requirements.

Applications will close Wednesday, 3 July 2024. Applications will be reviewed upon submission and we reserve the right to make an offer to an applicant prior to the closing date.

Successful candidates will need to meet our compliance and vaccination requirements which will be explained if your application is progressed.

Advocare values a diverse workforce with different life experiences, skills and backgrounds including people with disability, Aboriginal and Torres Strait Islander people, LGBTQIA+ and people from all cultural and linguistic backgrounds.