Executive Assistant/ Personal Assistant - Energetic Workplace

About Us: Sunshine Coast Orthopaedic Group is a dynamic and innovative specialist medical practice led by Dr Daevyd Rodda. We pride ourselves on fostering a collaborative and supportive work environment where each team member is valued for their unique contributions.

Job Description: We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to support our managing director, Dr Daevyd Rodda. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. The EA/PA will play a critical role in ensuring the smooth operation of our managing directors office, handling a wide range of administrative and executive support tasks. This job can be a work from home role, however the candidate must be able to attend the Sunshine Coast for meetings at short notice. 

Responsibilities:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings as required. 
• Act as the primary point of contact between company directors and internal/external stakeholders.
• Assist with special projects and initiatives as assigned by the director. 
• Handle sensitive and confidential information with discretion and professionalism.
• Anticipate the needs of the director and proactively address them to ensure efficient workflow.
• Organise personal and business finances for the director, and assist with the signing and completion of any financial, legal and other paperwork as required. 
• Additional PA tasks as required. 

Qualifications:

• Proven experience as an executive assistant or similar role, with a healthcare or finance background highly preferred 
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to prioritize tasks and work well under pressure
• Discretion and confidentiality when handling sensitive information
• Strong attention to detail and accuracy
• Ability to work independently with minimal supervision
• Flexibility to adapt to changing priorities and deadlines

How to Apply: If you meet the qualifications and are excited about the opportunity to join our team as an EA/PA, please submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this position. We look forward to hearing from you!