Executive Assistant - Positive Work Culture

Currently partnering up with a reputable law firm offering comprehensive legal services to their clients. They pride themselves on their commitment to excellence, integrity, and client satisfaction.

Position Overview: We are seeking a highly organised and experienced Executive Assistant to provide top-tier administrative support to their Senior Partner and legal team.

The ideal candidate will possess exceptional organisational skills, a keen attention to detail, and a proactive approach to managing tasks. This role requires a professional who can handle a fast-paced environment and contribute to the smooth operation of our legal practice.

Key Responsibilities:

• Provide executive support to the Senior Partner, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit legal documents, correspondence, and presentations with a high degree of accuracy and confidentiality.
• Manage and prioritise email communications, ensuring timely responses and follow-ups.
• Conduct legal research and assist in preparing case files, briefs, and other legal documents.
• Organise and maintain both electronic and physical filing systems.
• Liaise with clients, courts, and other legal professionals on behalf of the senior partner.
• Assist in the planning and execution of firm events, meetings, and conferences.
• Handle confidential information with discretion and uphold the firm's integrity and professionalism.
• Perform general office duties such as ordering supplies, managing office equipment, and coordinating with vendors.

Qualifications:

• Minimum of 2 years of experience as an Executive Assistant, preferably within a legal or professional services environment.
• Strong understanding of legal terminology, procedures, and documentation.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion in handling sensitive information.
• Strong interpersonal skills and the ability to work collaboratively with all levels of staff.
• Ability to work independently and take initiative in a dynamic environment.
• Certificate or diploma in Business Administration, Legal Studies, or a related field is desirable.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a prestigious law firm with a collaborative and supportive team environment.
• Professional development and career advancement opportunities.
• Convenient location in Brisbane CBD, close to public transport and amenities.

How to Apply: Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications to [email protected]

Applications will be reviewed on a rolling basis until the position is filled.