Executive Assistant - Positive Work Culture

St Albert’s College was founded in 1969 and is an institution owned by the Diocese of Armidale, operating within the University of New England. The College is co-educational and houses up to 310 male and female residents. St Albert’s plays an integral role in the Catholic Church’s educational and religious mission as well as of the University’s residential system. The College is animated by the Christian traditions of faith and learning exemplified in the life of its patron, St Albert the Great. 

Standards and Expectations 

The Executive Assistant must adhere to St Albert’s College standards and expectations: 

To respect and uphold in word and practice the teachings and traditions of the Catholic Church and the values of the College being to: 

Serve with Compassion 

Act with Integrity 

Show Respect 

Live by Faith 

Engage with Courage 

Participate in Community 

Demonstrate excellent interpersonal and communication skills, including tolerance and the capacity to develop rapport with a wide range of stakeholders; 

Provide outstanding support to staff to achieve their highest standard of work; and 

Demonstrate high levels of motivation, initiative, and innovation. 

Position Profile 

The Executive Assistant is responsible for the provision of proactive and high-level support to the Executive Team, including the Head of College, Executive Dean and Executive Manager Finance and Operations, playing a key role in the overall viability and success of St Albert’s College. They will provide operational and administrative support to the management team, including but not limited to calendar and email management, facilitating meetings and making travel arrangements. They will support the efficient and effective operation of the office and the optimal utilisation of their time and resources.  

Accountability 

The Executive Assistant reports directly to the Head of College and will be accountable for managing and undertaking all activities in line with College policies, procedures, and regulatory and legislative requirements. They will strive to exceed quality work standards and stakeholder satisfaction levels.  

Key Responsibilities 

Key responsibilities include: 

Executive Support 

Provide secretarial and administrative support to the Head of College, Executive Dean, and the Executive Manager of Finance and Operations.  

Manage calendar and email for the Executive Team. 

General Administrative Support 

Support the activities of various College auxiliary groups, including Senior Common Room and Alumni, and maintain membership registers. Assist with affiliate membership. Provide other administrative support as required. Maintain records. Front desk duties. 

 Professional Development 

Maintain an up-to-date knowledge of industry best practice, innovative solutions, and personal technical expertise and development. 

 Workplace Health and Safety (WHS)  

 Contribute to a safe and healthy workplace by: 

 Adhering to relevant statutory legislative and College policy requirements to ensure that services are provided in a safe manner at all times; 

Ensuring a safe environment exists for students, staff, and members of the public; 

Reporting any potential risks, incidents or hazards by completing an incident/hazard report and informing the Head of College;  

Actively participating in WHS activities such as WHS consultation, incident investigations, WHS audits, inspections, risk assessments, WHS meetings, and management review of WHS performance  

Providing leadership and set a high standard for WHS; and 

Working to ensure both your own and others’ safety.