Executive Assistant - Professional Development Opportunities

Initial short term contract

$51 per hour + super

Dutton Park location

Administration or EA experience required

ASAP start date

Job Description:
The Executive Assistant will provide critical support to the Responsible Innovation Future Science Platform & Advanced Engineering Biology Director, focusing on efficiency and organisation across various administrative tasks.

Duties and Responsibilities:

• Diary Management: Coordinate multiple diaries, accounting for international time zones.
• Inbox Management: Oversee Outlook Inboxes to ensure prompt response and organisation.
• Travel Coordination: Arrange both domestic and international travel plans.
• Teams Site Management: Handle the organisation and maintenance of Teams sites.
• Event Coordination: Support the planning and execution of several key events, including the Advanced Engineering Biology annual workshop and Responsible Innovation FSP showcases and conferences.
• Financial Administration: Conduct credit card reconciliation and process invoices.
• Project Support: Assist with procurement, contracts, and scheduling interviews as needed.
• Specific Event Responsibilities: For the Annual Workshop and Impact Planning Day, tasks include finalising venue details, AV, accommodation, managing attendance forms, and providing on-the-ground support.

Event Management Support

• Venues sourced, deposit paid, will just need to keep an eye out for final payment invoice.
• AV is yet to be finalised; Rob & Joel have the quote.
• Accommodation is yet to be finalised; Rob & Joel have the quotes.
• Form created in Teams (for attendance, dietaries etc.)
• Guest list to be maintained and finalised, tracking of travel payments of delegates that are eligible.

Please apply if interested :)