Executive Assistant / Project Administrator

An opportunity to join a forward-thinking organisation that is aligned with cutting-edge technology. Your New Company Our client, a leading player in the technology sector, is seeking a highly skilled Executive Assistant / Project Administrator to join their Brisbane CBD office on a full-time, permanent basis. With a solid foundation built over two decades, this client is at the forefront of innovative technology solutions. Their services cater to a diverse range of industries including Mining and Logistics. This is an excellent opportunity to be part of a pioneering company that is driving future technologies and making a significant impact in various sectors.


This is also an opportunity to advance your career with a company that values innovation, growth, and professional development. If you are ready to take on this challenge and contribute to a leading technology company, apply now! Your New Role


As the Executive Assistant / Project Administrator, you will provide essential support to the executive team and manage various administrative and project-related tasks. Your responsibilities will include:

• Contracts Management: Oversee the lifecycle of contracts from initiation to execution, ensuring compliance and accuracy.
• Procurement: Manage procurement processes, including vendor selection, purchase orders, and inventory control.
• HR Job Onboarding: Facilitate the onboarding process for new hires and clients, including coordinating training certifications and ensuring competency requirements are met.
• Training and Competency Management: Track and maintain training records, ensuring all staff meet required competencies when onboarding to new clients.
• Executive Assistance: Provide high-level administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
• Job Card Cost Tracking and Management: Monitor and report on job card costs, ensuring accurate and timely financial tracking.
• Complex Quoting: Prepare and manage detailed and complex quotes for clients, ensuring all specifications and requirements are met.

This role operates Monday to Friday, 8:30am - 5pm, based in the Brisbane CBD. What You'll Need to Succeed


To excel in this role, you will need:

• Proven experience in an executive assistant or project administration capacity
• Strong expertise in contracts management and procurement processes
• Experience in HR functions, particularly in job onboarding and training coordination
• Exceptional organisational and time-management skills
• Proficiency in financial tracking and reporting
• Ability to manage and prepare complex quotes
• Excellent interpersonal and communication skills
• If you tick most of these boxes but not all, you are still encouraged to apply

What You'll Get in Return In recognition of your skills and contributions, you will receive:

• Competitive remuneration based on experience
• An opportunity to join a forward-thinking organisation that is aligned with cutting-edge technology
• A role with substantial autonomy, allowing you to make it your own
• The chance to be part of a growing, international company with offices in both Brisbane and the US

What to do Now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, please contact Taylor Woodforth on 3243 3084, or alternatively email your resume to [email protected] for a confidential discussion on your career.