Executive Assistant - Sydney Timezone - Urgent Hiring

Are you the type of person who jumps in with both feet when it comes to organising others? Do you thrive on managing multiple demands in a fast-paced environment? 

The Geronimo Academy is looking for an Executive Assistant to join our growing team. We help wellness and fitness studios transform into 7-figure studios, providing the growth system to become a successful business. We help them get in flow, signing more members and running business like clockwork, all while having more time to do what they love. This isn’t a quick fix; it's much bigger than that. We’re here to help build million-dollar studios, just like we did ourselves, twice.

We're a hybrid team of 17, growing and taking on new challenges every day.

You’d make a great fit for this role if…
 

• You are based in Sydney or in the Sydney time zone.
• You have experience in an executive-level role that requires strategic thinking with intrinsic drive and motivation.
• You have proven experience as an Executive Assistant to CEO’s and may have some experience in events management.
• You are detail-oriented, and personable, with strong communication and organisational skills.
• You move fast with minimal/no errors.
• You are extremely adaptable.
• You can work in a dynamic, fast-paced environment, managing multiple tasks efficiently.
• You have a never-say-never attitude.
• You’re able to catch even the smallest grammar mistakes.

The CEO is working on building his brand, as well as Geronimo's. Your job will be to support him in both areas. For his personal brand, the focus is on appearing on podcasts, growing his YouTube channels, and building a loyal audience, while also advancing the Geronimo business.

Your role is to assist the CEO in reclaiming his time by managing his calendar, coordinating both virtual and in-person events, and safeguarding his personal time.
 

Responsibilities

The daily responsibilities in this role include, but are not limited to:

• Providing strategic administrative and project management support 
• Manage and organise the CEO’s calendar and emails, ensuring efficient scheduling and communication.
• Prepare the CEO weekly with a clear agenda and overview of the week’s commitments.
• Scheduling and attending internal and external meetings.
• Attend meetings, take detailed notes, and document action items for follow-up.
• Conduct follow-ups, confirm appointments, and manage other communications as needed.
• Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
• Managing and updating reporting sheets. 
   

Must-Have Tools Experience:

• GSuite, Microsoft Office, and Slack.

Why join us

Working at Geronimo can accelerate your career and give you the opportunity to work with world-class talent. We're not just a team; we're a collective of passionate individuals driven by the desire to make a real impact in the studio industry. When you join us, you'll find yourself immersed in a dynamic environment where every day presents new opportunities for growth and development.
 

• Varied Projects, Enhanced Skills: You will be involved in different projects to improve your skills and gain more experience.
• Flexible Work Environment: Take control of how and where you work for a balanced lifestyle.
   

Up for the challenge? 

Don't wait! Apply for this role today, and be sure to include a link to a 1 min video in your cover letter explaining why you think you’d be a good fit.