EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Executive Assistant to Managing Director

Melbourne, Inner-eastern suburbs

Permanent, full-time

Salary to $140k plus super

About the employer

This dynamic presence in the Australian market offers a culture valuing innovation, quality, inclusivity, and respect. Known for its commitment to sustainability, contributions to the community, and family-like team environment, this employer offers a uniquely passionate and energetic workplace. Currently seeking a confident, savvy and driven Executive Assistant to provide Business Partner support to the Managing Director.

About the position

This role is pivotal in shaping the success of the Managing Director (MD), ensuring seamless operations, and efficient time management in all tasks. 

As a trusted business partner, you’ll collaborate closely with the MD, acting as a gatekeeper, advisor, and facilitator for maintaining a strategic focus. Employing your exceptional organisational skills, keen eye for detail and people-centric approach, you’ll easily stay one step ahead of your leader’s every need. Able to cope with the dual demands of being a tactical thinker, alongside providing personal support duties for your leader’s many lifestyle requirements, your flexible and proactive approach will be front and center.

As an astute, experienced and confident communicator, you’ll thrive in this busy and vibrant culture, enjoying new challenges and the ability to influence this purpose-led and change-making organisation.

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Position responsibilities

• providing Business Partner-level advice to advance strategic outcomes for your MD
• coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
• providing quality and timely administrative support
• preparing daily packs including meeting agendas and briefs
• managing a busy diary to ensure time is spent on key priorities, gatekeeping numerous daily requests to maximise productivity
• managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting for all meetings, including Advisory and Board meetings
• building positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice
• maintaining various electronic filing systems to ensure ease of access
• arranging catering for meetings, or for your leader, as required
• providing administrative and diary management support to the Finance Director on an adhoc basis
• managing national and international events
• coordinating all aspects of domestic and international travel arrangements
• assisting with various other personal matters and errands as needed

Qualities you’ll need to succeed

• a flexible, proactive approach to adapt to changing priorities with a positive attitude
• strength of character to provide direction to your leader as needed
• a confident, resilient and mature mindset, demonstrating effective judgment, initiative and common sense
• mature and people-centric communication style
• highly developed organisational skills and self-motivated work ethic
• proven superior level of discretion, confidentiality, and personal integrity
• superior ability to anticipate needs and make proactive decisions
• the ability to work effectively both autonomously and as part of a team
• outstanding written and verbal communication skills

Preferred skills and experience

• minimum 7 years’ experience supporting C-suite executives 
• strong proficiency in Microsoft Office 

Benefits

• Business Partner role
• Purpose-led, friendly, energetic culture
• Lovely MD
• Salary to $140K plus super negotiable
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NOTE: PLEASE EMAIL YOUR CV AND COVERLETTER IN WORD FORMAT TO [email protected]