Executive Assistant to the CEO

Job Details: Executive Assistant to the CEO

Full details of the job.

Vacancy Name

Vacancy Name Executive Assistant to the CEO

Vacancy No

Vacancy No VN207

Employment Type

Employment Type Full Time

Security Clearance Required

Security Clearance Required Negative Vetting 1

Location of Role

Location of Role ACT

An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today. Established in 2012, Omni is a proudly Australian-owned company dedicated to supporting Australian Government, Defence, and Private Sector Clients. With a team of over 400 personnel, Omni’s strength lies in its people and culture, built on integrity and a commitment to excellence.
At Omni, we bring together a diverse team with collective experience spanning intelligence, special operations, law enforcement, emergency services, engineering, and aviation. Our values of Respect, Trust, Agility and Humility guide everything we do, ensuring tailored solutions and long-term partnerships with our valued clients. The Role
As the Executive Assistant to the CEO, you will play a pivotal role in Omni by managing the daily schedule, communications, and administrative tasks. This is an exciting opportunity for someone who is detail-oriented, proactive, and eager to gain valuable experience in a dynamic corporate environment.
Your will be responsible for

• Handling incoming and outgoing phone calls, emails and correspondence for the CEO
• Organising the CEO’s daily schedule and meetings, including booking meeting rooms as required
• Organising and managing the CEO’s travel arrangements and travel acquittals.
• Preparing presentations and reports as required
• Managing office documentation and organisation on behalf of the CEO
• Other reasonable tasks as directed by the Executive team, including the Executive Advisor, and General Managers

An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today. Established in 2012, Omni is a proudly Australian-owned company dedicated to supporting Australian Government, Defence, and Private Sector Clients. With a team of over 400 personnel, Omni’s strength lies in its people and culture, built on integrity and a commitment to excellence.
At Omni, we bring together a diverse team with collective experience spanning intelligence, special operations, law enforcement, emergency services, engineering, and aviation. Our values of Respect, Trust, Agility and Humility guide everything we do, ensuring tailored solutions and long-term partnerships with our valued clients. The Role
As the Executive Assistant to the CEO, you will play a pivotal role in Omni by managing the daily schedule, communications, and administrative tasks. This is an exciting opportunity for someone who is detail-oriented, proactive, and eager to gain valuable experience in a dynamic corporate environment.
Your will be responsible for

• Handling incoming and outgoing phone calls, emails and correspondence for the CEO
• Organising the CEO’s daily schedule and meetings, including booking meeting rooms as required
• Organising and managing the CEO’s travel arrangements and travel acquittals.
• Preparing presentations and reports as required
• Managing office documentation and organisation on behalf of the CEO
• Other reasonable tasks as directed by the Executive team, including the Executive Advisor, and General Managers

Our Ideal Candidate
We are looking to employ a diverse range of people who are committed, adaptable, collaborative and resilient. They will strive to work towards supporting Omni in its mission to help further our national interest in support of Australia’s sovereign capability. At Omni, we seek to reflect the community we serve in our workforce and provide a safe, inclusive workplace. Our ideal candidates will come from a variety of backgrounds, academic disciplines and industry sectors, including Aboriginal and Torres Strait Islander people.

• A high degree of integrity and a commitment to confidentiality in handling sensitive information
• Exceptional organisational and time management skills
• Ability to work independently and meet objectives and targets for our clients
• High level of organisation and attention to detail with technical writing skills
• A strong commitment to upholding Omni’s values and ethical standards.

Essential Requirements
The below key requirements are required to be demonstrated by all employees to Omni.

• Be an Australian Citizen
• Hold a current Australian Government Security Clearance or be willing to obtain one
• Have excellent communication, negotiation and relationship building skills

Desirable Qualifications/Education/Training 

• Previous experience in a clerical or administrative role
• Certificate in Business Administration such as Certificate IV in Frontline Management, Business Administration or Human Resource management

Applications will be assessed as they are received, and the position may be filled prior to closing. We welcome applications from a diverse range of candidates including veterans, and those from the Defence industry. Please ensure that you submit both your resume and cover letter addressing your suitability for the role. Only shortlisted candidates will be contacted.

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