Executive Assistant to the Director of Studies - Generous Compensation

Ascham is an independent girls’ school, and since its foundation in 1886 has educated girls who develop into confident, independent and compassionate young women with a sense of purpose in the world. Ascham is an inclusive, day and boarding school that provides a strong academic program within a warm, welcoming environment.

We are currently seeking a Permanent full-time Executive Assistant to the Director of Studies to commence from Term 3, 2024.  The role is term time only, but the successful person will be required to work 1 week during each holiday period.This position has the responsibility for providing confidential secretarial support and a high level of administrative and operational assistance to the Director of Studies.

Duties and Responsibilities

• Efficient and harmonious management of the day-to-day administration for the Director of Studies, including coordinating and assisting the Director of Studies to effectively manage the workflow.
• Prioritise all matters, requests and complaints into the Director of Studies’ office with initiative, confidentiality and diplomacy. 
• Manage the Director of Studies’ diary by identifying and resolving potential diary conflicts, coordinating teaching and meeting appointments.
• Prepare professional correspondence, reports, documents and presentations as directed by the Director of Studies.
• Manage specific projects/tasks on behalf of the Director of Studies and produce high quality and timely correspondence, reports and presentations.
• Ensure the School has an ongoing positive relationship with stakeholders.
• Correspond with external providers such as NSW School of Languages and Allwell Testing
• Organise and manage set up for NAPLAN, Minimum Standards testing, and internal examination blocks as directed
• Work with the Head of Learning Enhancement and Enrichment and HSC Presiding Officer to organise logistics for the HSC examinations
• Supervise students actively as the need arises
• Liaise with staff, parents and teachers when required
• Support data collection processes and the administration demands of the Studies Department. to evaluate and feedback on school-based programs and strategies

Essential Criteria

• Minimum 5 years administration experience
• Experience in providing high quality and professional executive secretarial and administrative support services, requiring initiative and discretion at a senior executive level.
• Knowledge of best practice behaviour with executive management support and administrative office functions.
• Exceptional interpersonal skills and commitment to positive relationships and professional communications with all stakeholders. Including the ability to liaise pleasantly and competently with students, parents, staff and visitors.
• Well-developed time management and organisational skills with the ability to work autonomously as well as a team member, and show initiative and enthusiasm.
• Advanced levels of computer literacy including Microsoft Word, Excel, Outlook and Power Point, general data entry and task management.
• Capacity to operate with discretion, respect, trust and discernment while also maintaining confidentiality.
• Possess a professional attitude, in line with the School values, to the completion of duties and responsibilities
• A valid Working with Children clearance.
• A firm commitment to safeguarding and promoting the welfare of children.
• A demonstrated understanding of child safety and appropriate behaviours when engaging with children. 

The successful applicant will enjoy a stimulating work environment in a team of talented professionals, and attractive remuneration and benefits.

Please apply via Seek with your cover letter and curriculum vitae (please include WWCC & First Aid and CPR details) and the names and contact details of two referees by COB 14 June 2023. Please note only shortlisted candidates will be contacted. 

Further information (including position description) for this role is available: https://www.ascham.nsw.edu.au/connecting/careers-at-ascham/

Ascham School seeks to provide a child-safe environment. Our School actively promotes the safety and wellbeing of our students, and our school staff are committed to protecting students from abuse or harm, in accordance with their legal and ethical obligations. Ascham’s Child Safe policies and practices and our Staff Code of Conduct are available on our website.