Executive Assistant to the Directors - Excellent Benefits Package

The Company

NB Consulting Engineers is the premier consultancy engineering firm on the Northern Beaches specialising in Civil/Structural engineering for residential developments around Sydney. We have a solid 25 years in business with over 30 staff. We strive hard to maintain a positive work environment and are proud of our vibrant, supportive culture – due in part to having a majority of younger staff. We’re hard-working, yet have casual atmosphere typical of being just minutes away from the beach.

We are looking for a self-motivated, flexible and tech savvy achiever to support the key directors in running one of the largest engineering firms on the Northern Beaches. The successful applicant will gain an un-paralleled opportunity to grow their management skills as they work closely with the directors in overseeing the administration, planning and smooth operation of the company. This is an exciting challenge for an intelligent and highly organised assistant who wants to further their career by joining a dynamic environment with a friendly and supportive culture. 

The Role

As an Executive Assistant, your strong sense of initiative will help you engage and collaborate with all areas of the company, allowing you to contribute towards the smooth operation of the company whilst providing comprehensive executive and personal assistance to the directors. 

Your duties will include: 

• Managing emails, phone calls and internal requests to the director; responding to, prioritising, escalating and following up on requests/actions as required.
• Diary/calendar management, schedule meetings, appointments, developing agendas, preparing meeting material, minutes, etc. 
• Attend meetings and assist in facilitating and following up on recommendations and outcomes. 
• Prepare and amend letters, contracts and documents 
• Assist with HR administration including preparation of letters, documents and maintaining various systems
• Assist with special projects and ad-hoc tasks assigned by the directors
• Manage and organise company events/trips, celebrations, etc

Preferred Skills/Experience

• Proven experience as an executive assistant or similar role – minimum 2yrs
• Discretion and respect for confidentiality
• Ego-free and keen to learn
• Strong communication and interpersonal abilities
• Excellent organisational and time management skills
• Attention to detail and accuracy
• Ability to juggle and prioritise multiple tasks
• Well-presented with an enthusiastic, positive attitude
• Tech savvy – ideally proficient in Microsoft Office

What we offer

• Full time position
• Salary commensurate on experience: range $85k - $95k plus super
• Supportive and fun team environment
• Semi-flexible working hours
• Opportunities to grow your career, including through development training courses if desired
• Ancillary benefits like Friday lunches and a stocked kitchen

To apply

If you think you’d be great at this role and have necessary skills and experience, please email your CV to [email protected]. All applications will be held in the strictest of confidence. Only those with the right to work in Australia need apply.