Executive Assistant - Unlimited Growth Potential

Halcyon Knights is seeking highly organized and proactive Executive Assistant to support two busy teams within a state government department based in Adelaide CBD. In this role, you will be working across multiple directors, managing their schedules and providing high-level support. This is a dynamic and fast-paced role that requires exceptional communication and multitasking skills. Successful applicant must be able to commence immediately.

ABOUT THE ROLE

• Manage the directors' calendars efficiently, scheduling meetings and appointments while prioritizing conflicting demands.
• Prepare and distribute agendas, take accurate and comprehensive minutes, and follow up on action items as needed.
• Assist in the coordination and execution of meetings, events, and projects, ensuring smooth operations and adherence to timelines.
• Prepare and handle correspondence, reports, presentations, and other documents as required.
• Maintain discretion and confidentiality at all times when handling sensitive information.
• Liaise with internal and external stakeholders to ensure effective communication and coordination.
• Provide general administrative support to the directors and teams as needed.

Qualifications:

• Proven experience as an Executive Assistant, preferably within a government environment.
• Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.
• Exceptional verbal and written communication skills, with a keen eye for detail.
• Proficient in using Microsoft Office Suite and other relevant software.
• Strong interpersonal skills and the ability to build positive working relationships with colleagues and stakeholders.
• Ability to maintain confidentiality and exercise discretion in all matters.
• Must have a current police check or willing to obtain one

If you meet the above please apply now. Please note that only shortlisted candidates will be contacted.