Executive Assistant - with Great Benefits

Breast Cancer Network Australia (BCNA) is Australia’s leading breast cancer consumer organisation.

We provide information and support to those diagnosed and their supporters, opportunities to connect with others going through a similar situation and work to influence a stronger healthcare system to ensure all Australians affected by breast cancer receive the very best care, treatment and support.

BCNA was born out of a small group of determined women who wanted to make the breast cancer journey better. In 1998, when Lyn Swinburne founded BCNA, her vision was for no one to feel alone through their experience of breast cancer. In 2023, that vision still remains our priority.

This year over 20,000 Australians will be diagnosed with breast cancer, including 200 men. Sadly, we will also lose about 3,000 people to the disease.

Over the past 25 years, we have built a strong and resilient network that brings together over 175,000 individuals. We are led by the lived experience of those who have already been diagnosed and we are driven every day to make the experience better for those who will be diagnosed tomorrow.

BCNA is represented by the Pink Lady silhouette – symbolic of BCNA’s focus on the people affected by breast cancer and all those around them, not the disease.

We are seeking a dynamic and highly organised Executive Assistant to support our CEO and Executive team. This pivotal role demands a proactive individual who thrives in a fast-paced environment and is inspired by the opportunity to contribute to a meaningful cause. As the Executive Assistant, you will be the linchpin that ensures our operations run smoothly, enabling our leaders to focus on strategic initiatives and drive our mission forward.

Key Responsibilities include:

• Calendar and email management for the CEO and other Executives as required.
• Providing administration support to the Executive team including drafting correspondence, preparing presentations, managing emails and handling phone calls.
• Being the primary point of contact for internal and external stakeholders, fielding enquiries, relaying messages and ensuring follow-up of actions and timely and effective communication.
• Maintaining and organising filing systems.
• Supporting and working closely with all office administration staff members to ensure effective and efficient use of BCNA resources.
• Assisting with special projects and initiatives as assigned by the Executive team, which may involve research, data analysis and coordination of all staff members

• Coordinate and schedule meetings including executive team meetings, board meetings and committee meetings.
• Prepare agendas, take minutes and distribute them promptly.
• Ensure follow-up of action items from meetings.
• General office management such as office supplies, postage and courier logistics.

What you'll bring to the role:

• A minimum of five years experience in a similar role
• Excellent communication skills both verbal and written for a wide range of stakeholders.
• Digitally savvy 
• Ability to manage priorities, projects and remain proactive 
• Collaborative team player
• Skilled at negotiating and stakeholder management
• High attention to detail
•  Analytical and strategic focus – ability to analyse issues and present clear and logical information to staff, CEO and Board

How to apply

If this sounds like what you have been looking for and you are ready to be a part of something special, then please click the Apply Now button and attach a cover letter and your resume that outlines your skills and experience for this position. 

BCNA is an employer of equal opportunity and encourages and values diversity and inclusion. Aboriginal and Torres Strait Islander people are encouraged to apply.

Applicants must hold a valid visa with unlimited working rights suitable for an ongoing role and will be subject to successfully completing a National Police History Check.