Executive Assistant/Office Administrator - Urgent Hiring

Executive Assistant / Office Administrator

Capacity: Full-time 

Contract: Permanent
Salary: $70,000 - $90,000 p.a.

Start date: June 2024 

Applications close: 14th May 2024

The Role

As the company’s Executive Assistant this role is the primary administrative support to the Legal Home Loans’ business and the executive team.

We are recruiting a replacement of our current EA of five years who is leaving to become a full-time parent. The start date of this role includes a long handover period to ensure ample on-the-job training so you are set up for success. 

We are seeking someone who has at least 2+ years of administrative experience to assist with running the office, managing company accounts, coordinating bookings & events, and assisting with the back end of our data systems. In this role, you will experience a variety of tasks that will things engaging and interesting. You will primarily work alongside the Lending Manager and General Manager.

About Legal Home Loans

Legal Home Loans is the only finance and mortgage broking firm in Australia that specialises in lending to lawyers and barristers. We are Sydney-based and work with clients all around the country. We are an established business in the legal space with industry partnerships in place that are at the heart of our strategy. 

We offer a great opportunity for growth and autonomy, a fun social calendar, and an energetic and supportive culture.

For more information about us, please visit https://legalhomeloans.com.au/about-us/. 

Key responsibilities:

• Accounts payable, including payment of invoices, archiving receipts, and monthly budget reporting;
• Office management, including basic IT support, purchasing supplies, setting up new and leaving employees, liaising with relevant third parties such as building managers;
• Assistance with customer processes and experience, including CRM management, automated and templated emails, ordering merchandise and settlement gifts;
• Coordinating and maintaining company insurances and registrations, company car insurances and associated requirements;
• General administrative assistance, such as preparing memo’s and coordinating mail, company meetings, and team training;
• Executive assistance including managing calendars, booking reservations, coordinating meetings, and personal assistance as required;
• Answering the main phone line and contacting clients for check-ins at relevant intervals;
• Booking catering, travel and coordinating company events;
• Liaising with external third parties such as travel booking concierge, IT & cybersecurity, building management, accountants, and others.
• Ad hoc assistance to the Sales and Marketing teams as required.

Desired traits:

• 2+ years of relevant experience
• Adept at Microsoft Office suite
• Super organised with great time management skills 
• Tech savvy with some CRM, marketing or data platform experience
• Proactive & accountable
• Resourceful with ability to problem solve independently
• High attention to detail

Benefits:

• Flexibility - hybrid model of office & working from home 
• Discretionary bonus potential
• Lean structure & hierarchy for fast and efficient decision-making
• Monthly social events 
• Paid volunteering & parental leave
• Training & development opportunities
• Inclusive, friendly, and supportive culture

Our Values

• We are professional. We offer a premium service to an affluent class of individuals. We are professional in everything we do, showcasing our expertise in finance and unique specialty.
• We are passionate. We are results-driven and thrive off accomplishment. We are committed to helping our clients achieve the best possible results and proving ourselves as industry leaders.
• We act with integrity. We operate with transparency and take pride in consistently doing the right thing by ourselves, our colleagues, and our clients.
• We act with accountability. We show up and deliver on our commitments. We take responsibility, never point fingers, and aren’t afraid to ask for help. 
• We act with empathy. We are respectful, and value diverse views and backgrounds. Whether colleagues or clients, we act with understanding and kindness.