Executive Assistant/Sales Assistant

Marshall White, a prominent name in Melbourne’s premium real estate market, offers a unique opportunity for an experienced, highly motivated and driven Executive Assistant/Sales Assistant to join our Sandringham team. 

With 10 offices and over 350 team members, we serve a range of premium locales including Stonnington, Boroondara, Port Philip, Bayside, Manningham and the Mornington Peninsula, offering trusted expertise in Residential Sales, Project Marketing and Property Management.  Our dedication to excellence and innovation in premium real estate sets us apart in the real estate industry.    

About the role:   
Based at our Brighton office, you will build firm relationships with both our amazing team and clients alike and play an integral role in the continued nurturing of our fantastic culture.   No two days are the same and with our core focus on delivering exceptional service, you will manage the diary and administrative processes for a dynamic, high performing agent.   

Key Responsibilities:  

• Coordinate all aspects of campaign administration 

• Showcase properties on both print and digital platforms 

• Manage advertising schedules and budgets 

• Create insightful market and suburb reports 

• Prepare new property files 

• Craft pre-listing kits and listing presentations 

• Assemble inspection packs 

• Attend sales training as and when required 

• Keep up to date with all company policies and procedures 

• Liaising with solicitors to ensure Contracts are received on time for auctions 

• Liaising with vendors, buyers/purchasers, solicitors, and suppliers etc and screening calls 

• Enter new contacts into database and track regularly 

• Delivery of gifts, Vendor reports etc, meeting suppliers at properties. 

Qualifications, Skills & Experience 

• Experience in real estate administration 

• A passion for delivering outstanding customer service  

• Proficiency in Microsoft Office applications  

• Meticulous attention to detail  

• An initiative-driven, can-do attitude (with a smile!) 

• Experience with Box + Dice is a plus, but not essential. 

• Positive and an enthusiastic attitude  

Benefits of Joining our team 

• Enjoying working within a dynamic and rewarding environment 

• Competitive salary, fun social events, and an inclusive work environment 

• Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion 

• Learning and development including internal and external training programs to build your career skills 

• An inclusive and diverse workplace centred on health, wellbeing and fun! 

Application Note:  

Only candidates who closely match our criteria will be contacted.  

You must reside in Melbourne and have full working rights.  

A Note to Recruiters: We have this role in hand; there is no need to approach us.    

You must have the right to live and work in this location to apply for this job. 

Please note: only short listed candidates meeting the required criteria will be contacted.