Executive Support and Events Officer

Role type: Full Time; Continuing 
Faculty: Faculty of Arts 
School: The School of Historical and Philosophical Studies 
Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super  

•  Enable leadership excellence / Coordinate strategic School events / Foster effective internal and external relationships 

• Apply now to become a pivotal support in enhancing the School's operations and driving strategic engagement activities 

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities  

The University of Melbourne  
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity  
As the Executive Support and Events Officer, you will play a crucial role in ensuring the smooth operation of the School of Historical and Philosophical Studies. You will provide high-quality administrative and executive support, manage School committees, and oversee governance functions. Your role will also involve coordinating strategic events and fostering key partnerships. This position offers you the opportunity to work closely with leadership and contribute to impactful activities within a vibrant academic environment. 

Your responsibilities will include:  

• Provide Executive Support: Manage diaries, emails, travel arrangements, and prepare correspondence and reports for the Head of School and senior management 

• Facilitate School Committees: Prepare agenda papers, take minutes, track action items, and communicate changes via email and SharePoint 

• Coordinate Events and Engagement: Support strategic School events, represent the professional team on the Engagement committee, and ensure compliance with safety protocols 

• Manage Academic Processes: Administer academic HR-related processes, including Performance Development Reviews and honorary appointments 

You may be a great fit if:  
You will be an organised and proactive professional with excellent interpersonal skills, ready to provide high-level executive support and coordinate strategic events, ensuring effective communication and collaboration across the School. 

You may also:  

• Have completed a tertiary qualification or possess relevant work experience and/or training 

• Be adept at managing tasks independently with excellent attention to detail 

• Possess experience in coordinating professional events and engagement activities 

• Demonstrate strong time management skills and the ability to manage competing responsibilities 

• Exhibit excellent communication skills, capable of preparing correspondence and governance documentation 

• Be committed to providing quality service while maintaining confidentiality and discretion 

• Have a flexible attitude and adaptability in a changing environment 

For further information please refer to the attached PD.  

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:  

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Progressive, considerate leave provisions to empower your work-life balance  

• Salary packaging and access to a range of discounted services including Bupa health insurance  

• Health and well-being services including a leading Employee Assistance Program  

For more information check out our benefits page!  

Your new team – Faculty of Arts: School of Historical and Philosophical Studies 
The Faculty of Arts is committed to creating a workplace where equity, diversity and inclusion are celebrated and everyone is treated fairly, regardless of gender, sexuality, ability, ethnicity, religion or age. People with diverse experiences and especially Aboriginal and Torres Strait Islanders and other First Nation people are strongly encouraged to apply. 

School of Historical and Philosophical Studies – encompasses History, History and Philosophy of Science, Philosophy, Jewish and Hebrew Studies, Conservation and Classics and Archaeology. 

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. 

Find more information for applicants requiring reasonable adjustments. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students.  
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] for further information and support.   

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. 
 

A Working with Children Check (WWCC) is  for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. 

Join Us and unlock your career potential!  
If this role is right for you, please apply with the following documents:  

• Resume  

• Cover Letter outlining your interest and experience  

• Copy of the most relevant/most recent publication (one) 

• The responses against the Selection Criteria^ (found in the Position Description)  

Learn more about the application process, including tips and FAQs. 

For recruitment queries, email Oliver Bukasa [email protected]. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. 

For job-specific queries, refer to the contact details in the Position Description. 

Applications close: 22 February at 11:55 PM; Melbourne time zone.  

Position Description: JR-007920 - Executive Support and Events Officer - PD.pdf