Executive Support Officer

My client is a dynamic and vibrant local government organization dedicated to serving our community and fostering positive change. As part of their commitment to excellence in governance, they are seeking a highly organized and motivated individual to join the team as an Executive Support Officer.

Key Responsibilities:

• Provide comprehensive secretarial support to the Lord Mayor and Councillors, including managing correspondence, drafting replies, and prioritizing tasks.
• Screen incoming calls and visitors, directing them appropriately and following up on inquiries as needed.
• Coordinate the schedules and meetings of the Lord Mayor and Councillors, ensuring efficient time management.
• Respond to constituents' inquiries and concerns on behalf of the elected officials, maintaining professionalism and discretion.
• Prepare official documents such as correspondence and reports, adhering to established guidelines and standards.
• Manage procurement of office supplies and equipment, ensuring the availability of necessary resources for the office.
• Exercise discretion, sensitivity, and confidentiality in handling sensitive information and interactions in a highly political environment.

About you:

• Previous experience in administrative or secretarial roles, preferably in a government or political setting.
• Excellent communication skills, both written and verbal, with strong attention to detail.
• Proficiency in office software applications such as Microsoft Office suite.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and professionalism in sensitive situations.
• Flexibility and adaptability to changing priorities and requirements.

If this sounds like you, please apply or reach out to me directly at [email protected].