Executive Support Specialist

At IAG, we’re ready for you. We're the largest general insurance group in Australia and New Zealand. Our family of brands turns the IAG purpose of making your world a safer place into action by helping everyday Aussies and New Zealanders, supporting their ambitions and making insurance accessible.

We’re looking for an Executive Support Specialist to provide high-level admin support to our Legal and Company Secretary Operations (LCS Ops) team . In this role, you’ll anticipate needs, manage critical stakeholder relationships and operate with confidentiality and autonomy. You’ll be part of a supportive, collaborative team that values inclusivity, and a good culture, while delivering exceptional support to senior leaders. If you’re adaptable, tech-savvy and passionate about staying one step ahead, this is your opportunity to make a real difference.   This is a 12-month opportunity based in either Gadigal Country (Darling Park 2, Sydney) or Naarm (Melbourne).

What You'll Do

• Provide high-level executive support to the Executive Manager, Legal & Company Secretariat Operations, including complex diary, mailbox and OneNote management.


•  Manage end-to-end scheduling and coordination of leadership, board, risk and governance meetings, ensuring priorities, conflicts and dependencies are proactively handled.


•  Own meeting logistics across LCS Operations, including room bookings, Teams setup, agendas, minute-taking, and follow-up actions.


• Coordinate and administer key governance forums such as Risk Committee Quarterly Business Reviews (QBRs) and panel firm engagements.


• Manage financial administration including expense processing, budget tracking, purchase orders, invoicing and monthly finance reporting.


• Oversee administration of legal systems and tools (e.g. DocuSign, Xakia, iManage, Tableau), including access requests, reporting and licence renewals.


• Support CLE program delivery, including scheduling sessions, managing volunteers, maintaining calendars and coordinating end-of-year activities.


• Maintain accurate records, trackers and reporting for operational, risk, audit and compliance requirements across LCS Operations.


• Act as a key liaison with internal stakeholders, executive assistants, finance, risk, IT and external panel firms to ensure seamless operations.


• Drive continuous improvement in operational processes, documentation and reporting to support an effective and well-governed legal function.

What You'll Bring

• Strong time management skills and the ability to thrive in a fast-paced, dynamic environment

• Exceptional communication and interpersonal skills to build trust and maintain transparency
• Advanced proficiency in Microsoft Office (PowerPoint, Word) for creating executive-level documents and presentations
• A proactive mindset with the confidence to anticipate needs, offer support and hold boundaries effectively
• Flexibility and adaptability to manage competing priorities and changing demands with ease
• Ability to work autonomously and use initiative to drive success

What We Offer

• Boosted superannuation with 13% as standard.

• 20 days annual leave + 5 days MyLeave (extra leave for what’s important to you).
• Work from home and many more flexibility options with myFlex.
• Up to 50% off personal insurance, including home and motor insurance.
• Partner discounts on private health insurance, tech & appliances, and many more.
• Access to LinkedIn Learning, the award-winning IAG Academy, study assistance and secondment opportunities.
*employment type eligibility criteria apply

Make sure to discuss your application with your current manager before applying.

 Adjustments and Support
If you require any support or adjustments to participate equitably in our recruitment process, we encourage you to reach out to [email protected] for a confidential conversation.