Facilities Coordinator

Your new company

Work for a global Real Estate giant who is seeking a competent facilities/real estate professional to join their team. This is an Australian property leader and provides a suite of services for commercial, hotels, Industrial, Hotels industrial

Your new role

The role of the Facilities Coordinator is to contribute to the successful achievement of key performance contract indicators by performing the following:

• Managing client's day to day operational and maintenance facilities requirements.
• Undertaking administrative duties. Supporting employee meetings/events. Managing mail services.
• Log and track all maintenance requests, PPM and expenditure using appropriate maintenance software.
• Maintain daily registers for Visitors and Contractors.
• Ensuring WHSE policies, procedures and requirements are met and maintained.
• Ensuring all KPI's within the position are achieved.
• Assisting in various facilities project works.
• Meeting room set-ups, reset rooms, and clean up at the end of each meeting.
• Security access passes for Contractors, Staff & Visitors via Lenel system.
• Ensure all areas of the tenancies are fully operational and clean
• Liaise with clients, internal personnel and external service providers as necessary to fulfil the role.
• Work with building management, external vendors, and contractors to resolve issues in a timely professional manner.
• Manage general maintenance requests and repairs
• Ensure subcontractors/suppliers are effectively managed to deliver services in accordance with the contract requirements and system requirements.
• Support/assist in activities related to churn, fit out modifications and relocation's.
• Maintain records relating to the premises and maintenance related tasks.
• Responsible for preventative maintenance scheduling.
• Conduct regular tenancy inspections to identify issues relating to contractors, building management, and outstanding maintenance.
• General facility/premises management duties include a/h emergency contact.
• Management of mailroom service and setup of function room for events etc.

This role is crucial in supporting contract operations and acts as the link between client (requests) and business. FCs are expected to work with the management team and Sub- Contractors to report technical issues and the diagnosis of faults for rectification. The role will also ensure that issues are appropriately escalated to the relevant personnel and will refer and follow- up daily tasks as assigned.

What you'll need to succeed

• Excellent customer service ethos
• Excellent written and oral communication skills
• Ability to work with initiative and enthusiasm - autonomously or in a team
• Good interpersonal skills and professional attitude
• Attention to detail and ability to remain task focused
• Flexible approach to work with the ability to adapt to a changing environment
• Logical and analytical thought processes and good problem-solving skills.
• Minimum intermediate in core Microsoft packages - Word, Excel, PowerPoint and Outlook
• A current NV1 Security Clearance (Or Baseline as a minimum)

What you'll get in return

• $90,000 incl of super
• High profile portfolio within the Brindabella Park precinct
• Long term professional growth within a facilities setting
• Great support from the business around you
• A global leader with great personal employee benefits

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Aedan Jones or call Aedan on 61127683 now.


If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.