Finance Assistant

ROLE OVERVIEW:

Ultra Violette is looking for an enthusiastic, organised and highly motivated team member with strong attention to detail to join the Finance team to support Accounts Payable/Receivable management. The role will be responsible for maintaining financial records and ensuring that financial transactions are properly recorded. This position will play a key role in managing the company's accounts payable and receivable functions, ensuring timely and accurate processing of invoices, payments, and receipts.

The ideal candidate should enjoy working in a fast-paced environment, have great attention to detail, be self-directed and love collaboration. Working for a fast-paced global business in an exciting phase of growth means that there will be frequent innovation and change to ensure personal & professional growth.

KEY RESPONSIBILITIES

Accounts Payable:

• Process and review invoices for accuracy, completeness, and proper approvals.
• Input invoice details into finance system & code with appropriate general ledger accounts and department.
• Match stock invoices to purchase orders and receipts.
• Prepare and process fortnightly electronic transfers and payments.
• Process employee and corporate card expenses. 
• Monitor accounts payable ledger to ensure payments are made on time.
• Resolve invoice discrepancies and issues with vendors.
• Reconcile vendor statements and maintain relationships with vendors.
• Assist in month-end closing and prepare necessary reports.
• Maintain accounts payable files and records.

Accounts Receivable:

• Reconcile incoming cash receipts to invoices.
• Facilitate distribution of customer statements. 
• Verify discrepancies and resolve clients’ billing issues.
• Create customer credit notes in collaboration with operations/marketing team.
• Facilitate timely payment of receivable invoices due by sending bill reminders and contacting clients.
• Prepare aged receivable reporting.

General:

• Bank Reconciliation.
• Master data maintenance. 
• Management of the Finance email inbox. 
• Maintain confidentiality of organizational information.
• Continuously improve and automate processes where possible. 
• Champion continuous improvement and a robust control framework. 

GROWTH OPPORTUNITIES

There will be plenty of opportunity for this role to be extended with involvement in the following:

• Assist with month-end processes, including accruals, balance sheet & intercompany balance reconciliations. 
• Assist with monthly BAS preparation. 
• Assist with annual budgeting and quarterly forecasting process.
• Assist with cashflow reporting.
• Assist with other accounting tasks as needed.

QUALIFICATIONS AND SKILLS

• Minimum Cert 4 Bookkeeping
• Minimum of 2 years of experience in accounts payable and/or receivable. 
• Familiarity with accounting software and programs.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Good communication skills, both written and verbal.
• Problem-solving abilities and analytical skills

WHY WORK WITH US?

• Our team - we’ve worked hard to find the right people who can grow with the business and seeing you reach your full potential is our goal.
• Our culture – we work hard, innovate, learn from our mistakes, celebrate our successes, and have fun. 
• If you love beauty products in general… this is the place for you. If you don’t then you soon will!