Fleet & Bus Coordinator

Rugby World Cup Australia is looking for an experienced Fleet & Bus Coordinator to join the team! Based in our Sydney office and reporting to the Fleet & Bus Operations Manager, you will play a key role in planning and coordinating the transport operations that keep Rugby World Cup 2027 moving. Working closely with the Fleet & Bus Operations Manager, suppliers, and stakeholders across the tournament, you will play a central role in delivering safe, efficient, and reliable transport services for teams, officials, workforce, media, and other key tournament participants. You will help coordinate fleet operations, vehicle allocations, bus scheduling, supplier deliverables, and transport requirements across multiple venues and operational environments, ensuring services are planned and executed to the highest standard.

This is a unique opportunity to gain hands-on experience delivering a world-class global sporting event, supporting transport operations from early planning stages through to tournament-time delivery. You will be involved in managing vehicle and bus schedules, coordinating suppliers, supporting driver recruitment and training programs, maintaining transport data and systems, and helping solve complex operational challenges in a fast-paced environment. Working alongside experienced event professionals, you will contribute to the successful movement of thousands of tournament participants while gaining career-defining experience in one of Australia's largest and most prestigious sporting events.

Key responsibilities include but are not limited to:

• Support the planning and delivery of all fleet and bus operations across Rugby World Cup 2027, ensuring services are delivered safely, efficiently, and on schedule.


• Develop and maintain transport plans, vehicle allocations, fleet requirements, and bus schedules within tournament management systems.


• Coordinate with bus operators, fleet rental providers, and other transport suppliers to ensure seamless planning, communication, and service delivery.


• Plan and deliver driver and fleet workforce training programs, working closely with internal teams and external partners to ensure operational readiness.


• Build strong relationships across the organisation and ensure fleet and bus operational requirements are effectively communicated and integrated into tournament planning.


• Contribute to the development of policies, procedures, and operational processes while managing transport requests, prioritising competing demands, and supporting successful tournament delivery.

Qualifications & Experience

• 2 years experience in fleet, bus, transport, logistics, or operational coordination, ideally within major events, sport, or large-scale operational environments.


• Events industry experience and Australian-based events or operational experience (mandatory)


• Demonstrated experience planning and delivering fleet and/or bus operations, including scheduling, resource coordination, and service delivery.


• Experience working with external suppliers, contractors, and service providers, with the ability to build strong and collaborative partnerships.


• Proficiency using transport management systems, scheduling platforms, or other operational planning tools.


• Excellent organisational and planning skills, with the ability to manage competing priorities and deliver outcomes within fixed timeframes.


• Strong communication, stakeholder management, and interpersonal skills, with the ability to work effectively across multiple teams and functions.


• High attention to detail, sound analytical and problem-solving capability, and a proactive approach to operational challenges.

• Advanced proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint), including the preparation of plans, reports, and operational documentation.


• Work flexibly outside of standard business hours including evenings and weekends during event periods.

Why You’ll Love It Here 

• Fixed-term contract offering exceptional exposure to the delivery of a world-class sporting event.


• Flexible ways of working: Enjoy a hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time in the office as tournament delivery approaches.


• Prime CBD location: Work from our modern Sydney headquarters opposite Hyde Park, just a short walk from Town Hall Station and surrounded by great cafés, restaurants and public transport options.


• Wellbeing matters: Access weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support your personal and professional growth.


• Locker room ready: Take advantage of on-site showers, fresh towels and premium Dyson hair tools to help you refresh and recharge throughout the day.


• A connected team culture: Join a collaborative and social workplace with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.


• Be part of something extraordinary: Play a key role in delivering the Men’s Rugby World Cup 2027, one of the world's largest sporting events, and help create a lasting legacy for rugby in Australia.

Australia’s hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby’s growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

How to apply:

Please submit your CV (maximum 3 pages) and cover letter outlining your suitability based on the requirements for the role via the APPLY NOW link. Only suitable candidates will be contacted.

In setting expectations, there will be a 2-round interview process in our Sydney office.

All applicants need to be able to obtain their own unlimited working rights in Australia.

We do not accept unsolicited CVs from recruitment agencies and no fees will be payable. 

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.