Front of House & Events Coordinator

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Front of House & Events Coordinator role is pivotal within the Front of House (FoH) team, ensuring that daily procedures, such as catering orders, room setups, and pack downs, are executed to a high standard. Additionally, this role plays a key part in planning and executing large internal and client events for the Melbourne office, always ensuring smooth operations.

The Opportunity

· Work with team members to plan and execute internal and client events, ensuring seamless operations.

· Handle bookings for large spaces and communicate with relevant teams to ensure smooth execution.

· Assist in sourcing and managing relationships with suppliers, vendors, and venues for events.

· Oversee the upkeep and enhancement of FoH spaces, maintaining a welcoming environment.

· Develop and disseminate communications through appspace and newsroom, adhering to brand standards.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is the role right for you?

· Minimum 2 years in an administrative role, preferably with reception and events or hospitality experience.

· Familiarity with relevant legislation, regulations, codes of practice, and guidelines, including Arup’s HSE procedures.

· Strong ability to communicate with individuals at all levels in both technical and non-technical environments.

· Proven ability to produce clear and effective written communications.

· Maintain personal effectiveness and foster team motivation during high-pressure periods, assisting others in meeting deadlines.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Explore the perks of a career with Arup Australia:

• Hybrid working policy and flexible working hours.

• Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.

• Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.

• Birthday leave

• Annual leave loading

• Ability to purchase additional leave of up to 20 days for permanent employees.

• International mobility opportunities

• Interest free solar energy and bicycle loans

• Novated car lease

• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at .

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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