Graduate, Co-Sec

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We are seeking a motivated and detail-oriented Graduate, Co-Sec to join our legal and corporate governance team. Reporting to the Manager, Co-Sec this is a full-time and permanent position based in our Melbourne office. As a Graduate Company Secretary, you will assist with the day-to-day administration of corporate governance, compliance, and secretarial duties for the company. This is an exciting and excellent opportunity for a graduate looking to develop a rewarding career in corporate law and governance.

Key responsibilities:

• Corporate Governance Support: Assist in maintaining statutory records, such as registers of directors, shareholders, and other relevant documents.


• Board and Committee Support: Help with organizing and coordinating board and committee meetings, including preparing agendas, board packs, and taking minutes.


• Compliance Monitoring: Assist in ensuring compliance with regulatory requirements, such as filing annual returns, submitting resolutions, and maintaining corporate records.


• Legal Research and Documentation: Conduct research on corporate governance matters and assist in drafting and reviewing documents, resolutions, and policies.


• Shareholder Communication: Assist in managing shareholder communications, including handling queries and ensuring timely notices for meetings.


• Liaison: Act as a point of contact between the company’s stakeholders, regulators, and the board of directors for corporate secretarial matters.


• Project Support: Provide support in corporate transactions as and when required.


• General Administration: Perform other administrative duties related to corporate governance, compliance, and legal requirements.


• Liaising with share registries on all Company Secretarial matters.


• Assist with the preparation for the client portfolio's Annual General Meetings and General Meetings.


• Drafting of agreements and ASX appendices


• Preparation of Minutes and Circular Resolutions Preparation of Company Governance Documents.


• Assist with the preparation and collation of monthly Board papers for the various entities within the client portfolio.

Key requirements:

• Graduate in law, commerce, finance or Company governance preferred with strong administration skills.


• Familiarity with corporate governance principles and relevant legal frameworks.


• Previous internship or experience in a corporate legal or governance role is beneficial.

Company Benefits:

In our Australian offices, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangements, Dress for your Day policy, monthly social activities, and Celebration leave.

As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!