House Manager/Personal Assistant/Office Manager for HNWI - Innovative Company

House Manager/Personal Assistant/Office Manager for HNWI

Location: South Yarra/Prahran, VIC

Employment Type: Full-Time

Reports To: Erin Deering

Salary: $90K – 100K + super

Position Overview:

We are seeking a highly organised and experienced House Manager/Personal Assistant to provide comprehensive support to Erin Deering, one of the entrepreneurial parents in a busy household. The ideal candidate will manage the daily operations of the home, oversee nannies, a housekeeper, and assist with minor office tasks in a small business setting. This role requires a dynamic individual with excellent multitasking abilities, a keen eye for detail, and a proactive approach to problem-solving.  Job is based in South Yarra at the family home or in Prahran in the small office.

Key Responsibilities:

Household Management (45%):

• Oversee the day-to-day operations of the household to ensure a smooth and efficient running environment.  Ability to identify areas for improvement and rectify issues imperative.
• Coordinate and manage the schedules of nannies and a housekeeper, ensuring all duties are performed to the highest standards.
• Organise and oversee trades and any maintenance to the house.
• Organise and manage family calendars, including children's activities, appointments, and birthday parties.
• Oversee household shopping, run errands, and inventory management.
• Ensure staff and bills are paid.

Personal Assistance (45%):

• Provide comprehensive personal assistance to Erin Deering, including managing her schedule, coordinating meetings, making appointments, running personal errands, returning online purchases and handling correspondence.
• Assist with travel arrangements, including booking flights, accommodations, and itinerary planning.
• Prepare and organise materials for meetings and events as needed.
• Handle confidential information with discretion and professionalism.

Office Management (10%):

• Perform basic administrative duties in a small office environment and ensure supplies are stocked.
• Support office operations and manage leave requests and pay.
• Manage subscriptions for office supplies and subscriptions.
• Coordinate with contractors, and service providers for office needs.

Qualifications:

• Proven experience as a Personal Assistant and House Manager.
• Experience in office management or administrative roles is highly desirable.
• Exceptional organisational and multitasking skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and handle multiple priorities effectively.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality are essential.
• Valid driver's license and own vehicle.

Personal Attributes:

• Highly proactive and self-motivated.
• Detail-oriented with a strong focus on quality and accuracy.
• Adaptable and able to thrive in a fast-paced environment.
• Excellent problem-solving skills and resourcefulness.
• Professional demeanour and strong work ethic.

Benefits:

• Competitive salary commensurate with experience.
• Opportunity to work in a dynamic and supportive environment.
• Professional development opportunities.

Application Process:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a suitable fit for this role.