Laboratory Administration Co-Ordinator | Melbourne | Full Time

Laboratory Administrator Co-ordinator | Collingwood, Melbourne |

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations. 

Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.  

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society. 

Role purpose 

Aesop are seeking an experienced Laboratory Administrator Coordinator in a full-time role operating from our Collingwood office.

Reporting to the Director of R&D, you’ll be responsible for assisting the broader R&D team with day-to-day activities to ensure seamless processing of samples and coordination of materials for the laboratory.

You’re strong organisational skills and attention to detail will see you excelling in sample preparation, documentation, and routine laboratory tasks.

Role responsibilities include, but not limited to –  

Technical Administration

• Pack and dispatch samples for external testing and/or registration

• Coordinate dispatch of samples and maintain tracker log and ensure all results are assessed, recorded and reported, in accordance with company standards.

• Lodge invoices as required for all R&D expenses and match them with the planned testing or order.

• Order and maintain raw material stock in collaboration with the team, including forecasting of pilot needs.

• Plan, dispatch and track all the testing sample going in external independent laboratory.

Laboratory Administration and Maintenance

Assist with administration and functional day to day aspects of the laboratory, including:

• Ensure laboratory has sufficient current and prospective raw materials, essential oils, packaging and consumables on-hand.

• Maintain raw material warehouse, including conducting bi-annual stocktake of goods.

• Ensure regular maintenance and calibration of laboratory equipment is conducted.

• Ensure Laboratory cleanliness is maintained, and additional external cleaning is arranged when appropriate.

This is a full time position operating with a requirement to be in the Collingwood office full time.

What we are looking for 

• Open mindset and deep curiosity seeking to understand others, listen without judgement and act on diverse perspectives 

• Commitment to fostering an inclusive and psychologically safe work environment 

• Strong, demonstrable, attention to detail.

• Strong time management and organisational skills with the ability to work autonomously.

• Proactive attitude and a keen interest in continuous improvement initiatives.

• Taking accountability for achieving goals, and tenaciously completing work of consistent excellence.

• Building and maintaining relationships needed to achieve results.

• Analysing information and committing to a course of action.

What’s on offer 

We take a holistic approach to employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering and matched giving programs. Employee benefits include - 

Generous product discount allowance and bi-annual complimentary product allocation  

Paid volunteering allowance for all employees 

Bonus opportunity based on personal, and business, performance 

Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities 

Access to employee assistance programmes, complimentary subscription to Headspace mindfulness app and summer hours options. 

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.