Legal Personal Assistant - Fast Hire

Who is Citation Legal?
Citation Legal (formerly known as FCB Workplace Law) is a leading Australian employment law firm with over 30 years of experience.  We provide support to businesses navigating the complexities of an always evolving workplace relations landscape.
  
We provide our employees an enviable work environment and culture with progression and learning opportunities, quality work to keep you engaged along with ad hoc projects to sink your teeth into and best of all… welcoming, supportive and enthusiastic colleagues. 
  
Our parent company, Citation Group, has been recognised as an Employer of Choice for seven consecutive years.  We operate in a fast-paced and focused environment with multiple teams and business units interacting and engaging collaboratively, from our offices and remote locations.
  
Want to know more? Visit our website www.citationgroup.com.au 

About this opportunity
This role will see you providing PA (and some paralegal) support to two of our Sydney Law Partners (did we mention they are two of the nicest blokes you could meet?!) who specialise in Employment law plus their passionate and cohesive team. 
  
This opportunity will suit a highly organised, pro-active person with a take ownership attitude, who thrives in a high-volume environment and is able to contribute to process and efficiency improvements.  A typical day will see you juggling multiple tasks and interacting with your immediate team, collaborating with other teams across the business and representing Citation Legal to our clients.
  
If you want to come to work every day, eager and motivated to do an excellent job – we would love to hear from you!

Your day will include activities such as:-

• Administrative support that includes formatting documents, CRM management, opening and updating file matter administration and liaison with clients 
• Awareness to stay on top of the Law Partners workload and provide reminders for outstanding work and actions 
• Diary management and meeting bookings 
• Coordination of invoicing for monthly billing cycle 
• Attending to court to file documents as required and online lodgments
• Preparing briefs for Counsel and assisting professionals with litigation matters where required
• Call management for team including screening calls if instructed and taking and actioning messages on behalf of team members
• Legal research, fact gathering and information retrieval 
• Assisting with case planning, development, and management 
• Working with our Operations Team to roll out process changes 

Our ideal candidate

• Minimum 3 years’ experience providing administrative support as a team admin, legal secretary, personal assistant, ideally at a law firm or within a corporate environment
• Any paralegal experience will be appreciated or alternatively a willingness to learn
• Experience of legal terminology and an understanding of federal and state rules of legal procedure Australia wide will come in handy
• Exceptional organising abilities
• Clear and concise communication skills, both written & verbal
• You are a natural rapport-and relationship-builder, at all levels
• Trustworthy and aware of the need for confidentiality
• Able to work under pressure and manage multiple tasks
• Solutions oriented, proactive and productive
• Highly skilled in using MS Word, Outlook, PowerPoint and Excel, strong broader computer and technology skills desirable
• Knowledge of Salesforce would be highly desirable
• A keen interest in learning about our business and clients 

What’s it like working for us 
As a values-driven business we pride ourselves on operating under 4 core values: Inspired & Innovative, Exceed Expectations, Relationships Matter and We’re Better Together.
  
Some of the perks of working with Citation Group including  

• Flexible, hybrid and location-based working options
• Parental Leave, Birthday Leave, Volunteer Leave
• Active Social committee who regularly organise fun events including charity support drives & fitness challenges
• Mentoring Program
• EAP for you and your family
• Active DEI committee and initiatives
• Special events including Annual Awards, EOFY and Christmas parties

How to apply
You can submit your application by clicking on the ‘Apply’ button below and uploading your CV and cover letter.  We will move quickly to shortlist so don't delay in applying.

Applications from recruitment agencies will not be considered. Applicants must be legally permitted to work in Australia on an unrestricted basis.