Legal Secretary, Professional Indemnity

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

We have an exciting opportunity for a Legal Secretary to join our Specialty Lines team in Melbourne working with partners Patrick McGrath and Patrick Tuohey.

About the team and the work

This is a fantastic opportunity for a dedicated and highly efficient Legal Secretary to work in a supportive and collaborative team environment.

Working in a busy litigation practice, you will be responsible for:

• Opening new files and ongoing file management.

• Drafting documents such as letters to clients, pleadings, and cost agreements.

• Collating briefs to experts and counsel.

• Billing (generating prebills, making necessary amendments, and finalising prebills).

• General administrative tasks such as calendar management, arranging meetings, invoicing, and more as required.

This is a permanent full-time position in a growing team. In addition to the administrative responsibilities, there are opportunities to take on paralegal tasks for the partners. It would suit a career Legal Secretary looking for challenging and diverse work in a down-to-earth and genuinely collaborative practice group.

What the market says

• The Australasian Lawyer 5-Star Employer of Choice, 2023, 2024 & 2025.

• Finalist: Lawyers Weekly Australian Law Awards - Law Firm of the Year, 2024 & 2025.

• Recognised: Australasian Lawyer - Law Firm of the Year, 2024.

• Recognised: Lawyers Weekly - Top 25 Attraction Firm, 2025.

About you

• You will have 2+ years of prior secretarial experience in a busy litigation practice supporting multiple senior lawyers.

• Professional Indemnity experience is highly regarded but not essential.

• Ability to work efficiently in a team environment with excellent attention to detail and strong organisational skills.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That's why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We're sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

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Background Screening: Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.