Materials and Catalogue Coordinator | 5:2 | Balcatta Support Centre

Within Western Australia, Sodexo is responsible for the operations, maintenance, and refurbishment of non-process infrastructure to clients within the mining and oil & gas sector. Sodexo plays a critical role in ensuring the resource sector can operate by providing quality Catering, Hospitality, Asset Management, Facilities Maintenance and Project Management services.

Sodexo Supply Management Team is seeking an Material and Catalogue Specialist to join our professional and passionate team on a permanent, full-time, basis. The role is based out of our Balcatta office with ad-hoc site travel as needed to successfully deliver assigned projects. This role will be responsible for ensuring the effectiveness of material control parameters through identifying, controlling, and reducing losses and duplication of SKU. Key to the role is continuous improvement of the Material Management Controls.

Duties of this role include the following but not limited to:

• Lead continuous improvement within the maintenance environment
• To build and work on reliable Inventory balance and reports
• Continual review of stock & levels to reduce working capital
• Ensure materials ordered according to specifications required & delivered in time to meet service delivery
• Assist in inventory control, stock balances and reconciliation of materials in line with Component Replacement Schedule 
• Manage and update/upload the Component Replacement Schedule
• Manage and update/upload the Projects Component list
• Manage and update/upload the Critical Material Parts List (CPL) 
• Reporting anomalies in stock or other problems that could disrupt the smooth running of the service delivery
• Manage and develop the materials department to drive the best outcomes across the materials categories
• Source, evaluate, train, and develop new and existing suppliers to understand the business requirements
• Drive materials innovation through sourcing, technical expertise, and development
• Manage Inventory and Non-Inventory by identifying cataloguing/ format / capture product information.
• Manage Vendor Pricing changes as required
• Manage Critical Material Parts List (CPL) and assign the CPL number
• Manage Unit of Measure changes
• Manage and create Inventory parts by location and assign to region as required
• Collate the EDMV to the product code  
• Collate data from various sources.
• Create Catalogue product codes for Services and Contractor Works
• Standardise product information.
• Identify and plan corrective actions to improve catalogue quality.
• Liaise with other parties if more if more data processing information is required.
• Work closely with Purchasing and Warehouse Manager to govern and maintain the catalogue in accordance with Sodexo standards and policies.
• Represent Sodexo in an ethical and professional manner.
• Plan and organise purchasing of commodities and services.
• Utilise existing stock holdings (where possible) across the IFMS portfolio prior to engaging with suppliers to purchase parts.
• Consider economic and risk factors when transferring stock from other locations within the IFMS portfolio.
• Issue inquiries/requests for quotes to existing, approved suppliers.
• Submit request to source to Supply Chain Category Management Team for new product categories/suppliers.
• Provide advice, information, and guidance on purchasing related matters to relevant stakeholders.
• Identify, mitigate and/or escalate purchasing risks to Corporate Supply Chain.
• Maintain and update purchasing records and generate reports to measure performance against business performance standards.
• Maximise supplier rebates by appropriate purchasing processes.
• Maintain a professional relationship with suppliers.
• Sharing of knowledge with other members of the Purchasing & Inventory Control team.
• Expediting of stock to site to ensure a JIT methodology.
• Identify and process Material Request in accordance with the Asset Replacement Fund guidelines.
• Identify and process Material Request for small tools and other Sodexo Assets (CAPEX) in accordance with Sodexo policies & procedures.
• Evaluate requests to add new items into inventory holdings.
• Support Team Purchasing and Warehouse Manager & Supply Chain Procurement Managers with relevant information required for reporting.
• Collect and report statistics to measure supplier performance.
• Analyse current purchasing activities and recommend improvement through more efficient purchasing methods, quantity discounts, standardisation and value analysis.
• Seek approval for pricing updates and product change request
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, correspondence and follow-ups.

Duties of this role include the following but not limited to:

• Lead continuous improvement within the maintenance environment
• To build and work on reliable Inventory balance and reports
• Continual review of stock & levels to reduce working capital
• Ensure materials ordered according to specifications required & delivered in time to meet service delivery
• Assist in inventory control, stock balances and reconciliation of materials in line with Component Replacement Schedule 
• Manage and update/upload the Component Replacement Schedule
• Manage and update/upload the Projects Component list
• Manage and update/upload the Critical Material Parts List (CPL) 
• Reporting anomalies in stock or other problems that could disrupt the smooth running of the service delivery
• Manage and develop the materials department to drive the best outcomes across the materials categories
• Source, evaluate, train, and develop new and existing suppliers to understand the business requirements
• Drive materials innovation through sourcing, technical expertise, and development
• Manage Inventory and Non-Inventory by identifying cataloguing/ format / capture product information.
• Manage Vendor Pricing changes as required
• Manage Critical Material Parts List (CPL) and assign the CPL number
• Manage Unit of Measure changes
• Manage and create Inventory parts by location and assign to region as required
• Collate the EDMV to the product code  
• Collate data from various sources.
• Create Catalogue product codes for Services and Contractor Works
• Standardise product information.
• Identify and plan corrective actions to improve catalogue quality.
• Liaise with other parties if more if more data processing information is required.
• Work closely with Purchasing and Warehouse Manager to govern and maintain the catalogue in accordance with Sodexo standards and policies.
• Represent Sodexo in an ethical and professional manner.
• Plan and organise purchasing of commodities and services.
• Utilise existing stock holdings (where possible) across the IFMS portfolio prior to engaging with suppliers to purchase parts.
• Consider economic and risk factors when transferring stock from other locations within the IFMS portfolio.
• Issue inquiries/requests for quotes to existing, approved suppliers.
• Submit request to source to Supply Chain Category Management Team for new product categories/suppliers.
• Provide advice, information, and guidance on purchasing related matters to relevant stakeholders.
• Identify, mitigate and/or escalate purchasing risks to Corporate Supply Chain.
• Maintain and update purchasing records and generate reports to measure performance against business performance standards.
• Maximise supplier rebates by appropriate purchasing processes.
• Maintain a professional relationship with suppliers.
• Sharing of knowledge with other members of the Purchasing & Inventory Control team.
• Expediting of stock to site to ensure a JIT methodology.
• Identify and process Material Request in accordance with the Asset Replacement Fund guidelines.
• Identify and process Material Request for small tools and other Sodexo Assets (CAPEX) in accordance with Sodexo policies & procedures.
• Evaluate requests to add new items into inventory holdings.
• Support Team Purchasing and Warehouse Manager & Supply Chain Procurement Managers with relevant information required for reporting.
• Collect and report statistics to measure supplier performance.
• Analyse current purchasing activities and recommend improvement through more efficient purchasing methods, quantity discounts, standardisation and value analysis.
• Seek approval for pricing updates and product change request
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, correspondence and follow-ups.

The successful candidate must be pro-active, have highly developed organisational skills and time management skills as well as a demonstrated ability to identify and implement improvement opportunities.

Qualifications, Skills, and Competencies:

• Understanding of Food Safety, OH&S and other applicable legislation.
• Safety & hazard awareness.
• Minimum 5 years’ experience in a similar role
• Strong PC based skills (proficiency in Microsoft Excel)
• Analytical approach to problem solving that incorporates business acumen
• Presentation skills to internal & external stakeholders
• Sense of urgency with the ability to prioritise and respond to promptly to meet service delivery requirements 
• Ability to work independently as well as within a team.
• Displays initiative and ownership of the role.
• Ability to multi-task and organize a diverse workload.
• Flexible and able to change and adapt priorities.
• Commitment to continuous improvement and best practice.
• Strong customer focus.
• Computer literacy 
  • D365 Solution highly regarded