Office Administrator

About Us:

Automated is Australia's largest independently owned Lighting Control Solutions company, with over 20 years of experience. We specialise in the supply of Philips Dynalite, KNX, Pharos dynamic lighting control, and Automated Perfectplay sports field lighting control products. Offering comprehensive services such as training, programming, and commissioning, we are a Certified System Integrator (CSI) and a preferred Automation Specialist for Philips Dynalite & Steinel. Our diverse portfolio includes projects across all sectors of the market. We take pride in our work, thrive on the dynamic nature of our industry, and foster a close, tight-knit office culture that values creative thinking and a good sense of humour. Join us in this full-time, office-based role. 

Role Overview

As the office all-rounder you will work closely with the Managing Director and Manager Finance and Administration. You will be the glue that keeps things together. You will have a positive can-do attitude, who thrives in delivering excellent customer service as well as providing exceptional support to the team.

Key Responsibilities:

Office Management:

• Coordinate daily office operations.
• Uphold a welcoming and well-organised office environment.
• Manage office supplies and equipment.

Administrative Support:

• Provide administrative assistance to executives and team members.
• Coordinate meetings and manage calendars.
• Handle incoming calls and emails.

Accounts Management:

• Accounts Receivable Invoice processing and payment follow up.
• Daily Receipt reconciliation.
• Accounts Payable invoice processing.
• Assist Manager Finance and Administration in Ad hoc reporting.

Human Resources Assistance:

• Support HR functions, including onboarding and offboarding processes.
• Maintain employee records and assist with payroll.

Communication:

• Act as a liaison between management and employees.
• Provide regular updates and reports to the Manager Finance and Administration on financial matters.

About You
To be successful in this role you will possess, including but not limited to:

• Tertiary Education in business administration, Accounting, or a related field.
• Proven experience in office management, administration, accounts, and human resources.
• Strong organisational and multitasking skills.
• Proficiency in accounting software (preferably Xero), Microsoft Office 365 and SharePoint.
• Experience in CRM systems (preferably Simpro)
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information discreetly.

Benefits:

• Competitive salary commensurate with experience.
• Professional Development Opportunities
• Close to St Leonards Station.

If you are a self-starter and want to working with a dynamic team that loves what they do, and you possess the ability to manage multiple tasks in an ever-changing work environment, we invite you to apply. 

Automated is an equal opportunity employer, encouraging applications from candidates of all backgrounds and experiences.

Join us in shaping the future of Automated!

Please note that only shortlisted candidates will be contacted.