Office Administrator and Estimator - Urgent

Ochre Digital is an innovative South Australian company specializing in high-quality digital printing and signage solutions. We pride ourselves on embracing and mastering modern imaging technology. Our commitment to excellence is reflected in the expertise of our team and the longevity of the products we deliver to our diverse range of corporate and government clients across Australia.

We are seeking a dynamic and detail-oriented Office Administrator and Estimator to join our team. The ideal candidate will have a strong background in office administration, sales estimating, invoicing, and supplier liaison. You will play a crucial role in ensuring the smooth operation of our office and the successful estimation and quoting of new jobs for our signage and print work.

Key Responsibilities:

1. Office Administration:

• Manage daily office operations to ensure efficiency and productivity.
• Handle office reception duties, including answering phone calls, greeting visitors, and managing correspondence.
• Maintain office supplies and equipment, ensuring everything is stocked and in working order.

1. Estimating and Quoting:

• Accurately estimate and quote new jobs for signage and print work, ensuring competitive pricing and profitability.
• Work closely with the sales team to understand client requirements and provide tailored solutions.
• Prepare detailed job estimates and quotes for client approval.

1. Sales and Invoicing:

• Assist in sales processes, including the preparation of sales documents and client proposals.
• Generate and manage invoices, ensuring timely and accurate billing.
• Track and follow up on outstanding invoices to ensure prompt payment.

1. Supplier Liaison:

• Develop and maintain strong relationships with suppliers to ensure the best prices and quality for materials.
• Coordinate with suppliers for timely delivery of materials required for production.
• Resolve any issues related to supplier deliveries or quality.

1. Client Interaction:

• Provide exceptional customer service to clients, addressing inquiries and resolving issues promptly.
• Assist clients with product selection, customization options, and project timelines.

Preferred Qualifications:

• Experience in the printing and signage industry.
• Familiarity with digital printing and signage processes.
• Knowledge of supplier management and procurement.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• The chance to be part of an innovative and industry-leading company.