Office Administrator and Secretary

Location: Sydney 2000
Employment Type: Full-Time

 

About Us:
Over the past 18 years, BCR has achieved many milestones in the derivatives trading industry. We are a global leader in online FX and CFD trading services. Our financial services have reached over 70 countries worldwide, serving a sizable clientele spanning different cultures and economic backgrounds. Our offices are located in seven countries across the globe. With our vast experience and support available in eight languages, BCR is the preferred choice for traders at every level.

Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to oversee the daily operations of our office. The ideal candidate will manage administrative tasks, provide support to various departments, and ensure that the office runs smoothly. If you are proactive, efficient, and capable of handling multiple responsibilities, we’d love to meet you!

Key Responsibilities:

• Manage office supplies, equipment, and facilities, ensuring everything is well-stocked and maintained.
• Coordinate and organize office operations and procedures to ensure efficiency and productivity.
• Handle communication with clients, vendors, and staff, including answering phone calls, emails, and managing correspondence.
• Assist in the preparation of reports, presentations, and meeting materials.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
• Maintain and update company records, files, and databases, ensuring confidentiality and accuracy.
• Assist with basic bookkeeping tasks such as invoicing and expense tracking.
• Support HR with onboarding, training, and organizing staff events.
• Ensure compliance with company policies, office procedures, and safety regulations.
• Provide general administrative support to the team as needed.

Qualifications:

• Fluent in Mandarin (Native speaker) and English (IELTS at least 7)
• Proven experience as an Office Administrator, Office Manager, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication and interpersonal abilities.
• Ability to work independently and take initiative while maintaining a team-oriented mindset.
• Familiarity with basic bookkeeping and HR procedures is a plus.
• Bachelor’s degree or equivalent; additional qualifications in office administration or related fields are a plus.