Office co ordinator with Social Media Marketing Expertise - Urgent

About Us: We are a small but dynamic trio of businesses located at the picturesque waterfront of Kirribilli, Sydney. Our ventures span diverse industries but share a common vision of excellence, innovation, and community engagement. We are seeking a talented and driven Office co ordinator who can also manage our social media marketing efforts across all three businesses to join us.

Role Overview: As our Office Coordinator, you will play a pivotal role in ensuring the smooth operation of our office while driving our social media presence. This dual role requires a unique blend of organizational skills and creative marketing acumen. You will be responsible for managing day-to-day administrative tasks, coordinating office activities, and developing and implementing effective social media strategies to enhance our brand visibility and engagement.

Key Responsibilities:

Office Management:

• pack webstore orders as well as email and phone orders
• Pack and dispatch daily orders and generate PO’s.
• Oversee and streamline daily office operations.
• Handle administrative tasks such as filing, data entry, and correspondence.
• Maintain office and kitchen inventory and ensure a tidy, functional workspace.
• Support teams with document preparation and online filing.
• Greet and assist visitors, maintaining a welcoming reception area.

Social Media Marketing:

• Develop and execute comprehensive social media strategies for all three businesses.
• Create engaging content tailored to different platforms (Facebook, Instagram, LinkedIn).
• Schedule, monitor, and respond to social media comments and direct messages.
• Produce monthly newsletters.
• Analyze social media metrics and generate reports to track performance and ROI.
• Stay updated with the latest social media trends and best practices.
• Collaborate with the mangers to ensure brand consistency and alignment with business goals.

Qualifications:

• Proven experience in office management and/or administrative roles.
• Demonstrated expertise in social media marketing, including content creation and strategy development.
• Excellent attention to detail, problem-solving, and prioritization skills.
• Strong organizational and multitasking abilities.
• Well-developed verbal and written communication skills and interpersonal abilities.
• Technical proficiency in administrative and financial systems.
• Experience using Xero, HubSpot, Canva, Shopify, and social media channels and graphic software design is ideal but training will be provided.
• Proven competency in collating data, compiling reports, preparing documentation, maintaining databases, and performing a wide range of administrative tasks.
• Demonstrated ability to work as part of a team under the direction of others, as well as independently with minimal supervision.
• Prompt response to emails and excellent email correspondence skills.
• Strong customer service skills with the ability to build and maintain client relationships.
• Superior computer skills, with a good knowledge of Microsoft Applications (Outlook, Word, Excel).
• Confident telephone etiquette.
• Flexible, can-do attitude with a strong work ethic and drive to succeed.
• Strong organization skills with the ability to multi-task and manage multiple projects simultaneously.

What We Offer:

• A vibrant and supportive work environment in a stunning waterfront location.
• Opportunity to work with three innovative and growing businesses.
• A role that combines creativity with administrative expertise, allowing for a diverse and rewarding work experience.

How to Apply: If you are a proactive and creative professional with a passion for office coordination and social media marketing, we would love to hear from you! Please submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for this role.

Apply now and join our team at the beautiful Kirribilli waterfront. Your next exciting career opportunity awaits!