Office Coordinator

Marshall White, renowned as Melbourne’s leader in the premium real estate market, is searching for a highly organised and driven Office Coordinator to join our esteemed team in Sorrento. With nine offices across Melbourne’s most sought-after areas—Stonnington, Boroondara, Port Phillip, Bayside, Manningham, and the Mornington Peninsula—Marshall White is renowned for excellence in residential sales, project marketing, and property management. Our reputation for innovation, quality, and outstanding service truly distinguishes us in the real estate industry. 

Our unwavering commitment to excellence, innovation, and client service has earned us a reputation as one of the most trusted and respected brands in luxury real estate. These achievements are grounded in our core values: 
 

• Integrity – We do what we say, and we do what’s right. 
   

• Teamwork – We believe in winning together and thriving together. 
   

• Professionalism – We strive for excellence in every moment. 

Why Join Marshall White? 

• Work with the Region’s Premier Real Estate Agency: Accelerate your career with the most prestigious name in luxury property. 

• Collaborate in a Dynamic Team: Be part of a vibrant, supportive environment where expertise, ambition, and professionalism are celebrated. 

• Real Career Progression: Benefit from industry-best training, clear pathways for advancement, and ongoing mentoring from leading property professionals. 

• Outstanding Culture: Enjoy competitive remuneration, enjoyable social events, and a workplace built on diversity, inclusion, and wellbeing. 

About the Role 

Become the welcoming face and the organisational backbone of our Sorrento office. As Office Coordinator, you’ll balance exceptional front-of-house service with robust campaign administration support for multiple agents. You’ll drive the smooth operation of our busy real estate office while helping craft premium marketing campaigns that stand out in the Mornington Peninsula’s luxury property market. 

Key Responsibilities 

Office Coordination & Reception 

• Greet all clients and visitors with warmth and professionalism, upholding the Marshall White brand. 

• Manage inbound calls, schedule appointments, and maintain a lively, pristine reception area. 

• Oversee office supply levels, boardroom bookings, and facilities. 

• Handle enquiries quickly and direct communication between clients, agents, and teams. 

Campaign Administration (Supporting Multiple Agents) 

• Coordinate advertising across print and digital platforms, ensuring timely and brand-aligned delivery. 

• Prepare listing kits, marketing presentations, suburb and market reports, and inspection packs. 

• Liaise with marketing vendors, monitor campaign schedules, and proactively keep campaigns on track. 

• Deliver tailored admin and marketing support to several high-performing agents. 

• Offer responsive assistance to sales, property management, and executive teams. 

Qualifications & Skills 

• Experience in real estate administration, office coordination, or luxury front-of-house roles. 

• Exceptional organisational and multitasking ability—confident supporting multiple agents simultaneously. 

• Proficient in Microsoft Office Suite and modern admin software. 

• Polished verbal and written communication skills with a professional demeanour. 

• Detail-oriented, proactive, and driven to provide outstanding client service. 

• Adaptability and enthusiasm for working in a fast-paced, premium environment. 

Benefits 

• Thrive in a prestigious Sorrento-based office at the heart of the Mornington Peninsula’s luxury property market. 

• Access first-class mentoring, professional development, and genuine growth opportunities. 

• Enjoy a competitive salary, vibrant team events, and a culture that is supportive, innovative, and inclusive. 

• Become part of one of Melbourne's—and the Peninsula’s—most influential real estate brands. 

How to Apply 

If you’re passionate about real estate administration, campaign coordination, and crafting exceptional client experiences, Marshall White wants to hear from you! Apply today to be an Office Coordinator/Campaign Administrator in Sorrento. 

• Applicants must reside in Victoria and have full Australian working rights.  

• Only shortlisted candidates will be contacted. 

Recruitment agencies: This role is managed internally and does not require agency involvement.