Office Coordinator (3 days/week)

Melbourne Office Coordinator - Part-time opportunity (3 days per week)

Let’s be unstoppable together!

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com.

What will you be doing?

As the person in charge of the Melbourne office, you are responsible for overseeing all aspects of its operation to ensure that it runs efficiently and smoothly. This includes supporting and maintaining our established working methods to promote a cohesive and productive work environment. Your role requires you to be highly organised, detail-oriented, and capable of simultaneously managing multiple tasks and priorities.

Job Responsibilities

• Greet and assist visitors when they arrive at the office


• Assist in planning and booking offsite company events


• Assist in booking accommodation and flights for travelling staff members


• Coordination of facility management requirements (handyman etc) and cultivate relationships with vendors


• Supporting the Sydney Office Manager and organising couriers as required


• Maintain office efficiency by maintaining the appearance of common areas, organising procedures, handling correspondence etc


• Resolving allocated service request tickets in line with current SLAs


• Managing the ordering of all catering, office supplies and staff amenities for the Melbourne office


• Managing fire wardens and first aid offices in the Melbourne Office, including monthly contents check of the first aid kits


• Supporting the AU Administration team for both internal and external webinars

Requirements

• Strong knowledge of office administration procedures


• Clear, concise, and confident verbal and written communication skills


• Strong time management and people skills, flexibility, and multi-tasking ability


• Proficiency with Microsoft Office, with aptitude to learn new software and systems


• Customer centricity


• Strong eye for detail

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions


• Seek Clarity: Embracing complexity to create clarity and inspire action


• Own the Outcome: Being accountable for decisions and taking ownership of our choices


• Center on the Client: Relentlessly adding value for our customers


• Be a Challenger: Never complacent, always striving for continuous improvement


• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity


• Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): onsite Melbourne only (3 days per week)


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