Office Coordinator - Dynamic Team

About us

At WOTSO we redefine office spaces across 26 locations in Australia and New Zealand, offering spaces tailored to suit different business needs with WorkSpace, HealthSpace, Storage Space and CookSpace. Our spaces are home to a growing network of businesses ranging from start-ups, small to medium size businesses, corporates, non for profits and more. What sets us apart? It’s the flexible memberships, inviting breakout areas, sustainably designed workspaces, the vibe and opportunities to connect with like-minded people through community events like Friday Drinks.

We have an opportunity for a Receptionist/ Space Coordinator to join the WOTSO team based at our thriving Toowoomba space! This isn't your typical office or reception job - it's a chance to get creative through our community events, move around the space keeping it looking great, covering the reception, completing admin tasks, setting up meeting rooms, and interacting with our members.

With no two days the same, we are looking for someone who is efficient, organised, and bubbly to cover the reception and support the team in creating an exceptional experience for our members. This is an exciting opportunity to get started in a company with training provided, ongoing learning and potential for growth as our WOTSO spaces expand.

Duties/Responsibilities:

• Cover reception and provide a warm welcome to everyone using our space
• Interact with members and assist with requests
• Daily space set up and pack down
• Schedule meeting room bookings
• Meeting room set up and pack down and efficient turn around with spaces
• Order meeting room catering
• Organise mail and parcels
• Keep reception and communal areas looking neat & tidy
• Coordinate access for visitors, members and contractors
• Direct visitors to meeting rooms or communal waiting areas
• Answer calls and enquiries including occasional 1800 calls and direct to relevant site
• Occasional errand running
• Printer set up for WOTSO members
• Site instagram posting
• Assist with creating newsletters and event posters using Canva
• Complete grocery and workspace orders according to stock levels
• Coordinate workspace tours and appointments
• Assist with member tours as directed by Space Leader
• Assist with events held in our space

What we would like from you:

• We consider all levels of experience however previous experience in customer service (especially retail or hospitality is a plus)
• Communicate effectively, both written and verbal
• Have a hands on approach to tasks
• Occasional travel to our other spaces in QLD may be required in the onboarding period for training and to meet our other team members
• Be comfortable with being on your feet most of the day, we have lots of meeting

The perks of working at WOTSO:

• Work in a vibrant and unique workspace with a friendly team
• Amazing onboarding and training program
• Potential for growth as our WOTSO spaces grow in Australia and New Zealand
• Stability with full time, regular business hours from Monday to Friday
• Annual company-wide end of year celebration
• Company device (MacBook) provided
• Bonus incentives
• Access to our Friends of WOTSO and WOTSO Wellbeing Programs (discounts to local amenities, team bonding and more)
• Work for an Australian owned company who is a Certified Great Place To Work™ 3 years running

Ready to bring your energy to WOTSO FlexSpace? Become part of a team that values flexibility, community & culture, work/life balance and purpose-built work environments. You can see more about us here at www.wotso.com and if you are interested in applying, please submit your resume with a cover letter.