Office Coordinator - Events Team - Career Growth Potential

About Us:

Harry the Hirer is Australia's leading event infrastructure and services company, providing high-quality event solutions for a wide range of events, from corporate functions to large-scale Exhibitions and Major events. With over 30 years of experience, we pride ourselves on delivering exceptional service and innovative solutions to our clients.

Role Overview:

We are seeking a highly organised and proactive Office Coordinator to join our dynamic Events Team. The Office Coordinator will play a key role in supporting the team with administrative tasks, ensuring the smooth operation of the office, and contributing to the overall success of our events team.

Key Responsibilities:

• Provide administrative support to the Events Team, including managing office calendars, scheduling meetings, and preparing documents.
• Coordinate office operations and procedures, ensuring the office is well-maintained and equipped with necessary supplies.
• Support the management group with ad-hoc tasks and projects as required.
• Responsible for managing accounts, including creating invoices, processing payments, and following up on outstanding balances to ensure timely collection.
• Booking and coordinating staff travel requirements.
• Assist with internal event logistics, including coordinating deliveries, liaising with suppliers, both internal and external, and preparing event documentation.
• Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
• Assist with invoicing and financial tracking for events, ensuring accuracy and compliance with company policies.
• Contribute to the development and implementation of office policies and procedures to improve efficiency and productivity.

 Requirements:

• Previous experience in an administrative role, preferably in events or hospitality.
• Strong organisational and time management skills, with the ability to multitask and prioritise tasks effectively.
• Excellent communication skills, both written and verbal, with a professional and friendly demeanour.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team, with a positive attitude and willingness to learn.
• Attention to detail and a commitment to delivering high-quality work.
• A passion for events and a desire to contribute to the success of our team and clients.

Benefits:

• Competitive salary
• Opportunities for career growth and development
• Supportive and collaborative team environment

If you are a motivated and enthusiastic individual with a passion for events, we would love to hear from you. Please submit your resume and cover letter outlining your relevant experience and why you are interested in joining Harry the Hirer's Events Team.