Office Manager - Fast Hire

About Them: 
ACRWORLD are happy to be working exclusively with one of NSW's largest energy transmission companies to deliver a preconstruction works for one of the states most significant electricity infrastructure projects.  With such great things happening for the business, they are now in need of a superstar Project Coordinator/ Office Manager who can act as an all rounder, be in the office, be out on site and keep things running smoothly for the team. 
 
The Role: 

• Maintain and monitor project documentation 
• Organise and attend project related meetings as well as documenting and following up on necessary actions and decisions from meetings 
• Take minutes and update systems 
• Prepare necessary presentation materials for meetings 
• Ensure project deadlines are met by managing action follow up and maintaining action registers (using MS Project, Excel or similar software) 
• Create a project framework for fulfilling each goal and objective 
• Assist in processing formatting, collating and preparing documentation for submission to critical internal and external stakeholders
• Provide advanced support for the team in the use of MS Office of products including templates used for consistent presentation of information 
• Establish and maintain a project record system 
• Manage and track the administrative aspects of consultant and contractor engagements, ensuring all procurement steps are met, requests for information are directed to the appropriate team members and all open actions are followed through promptly 
• Provide High quality, timely customer service to both internal and external customers 
• Office management 
• Excel skills are essential
• Some basic accounting concepts / experience is advantageous
• Assisting with set up of Victoria office (arranging fit out / supplies etc
• Negotiating and arranging motor vehicle lease agreements with specific requirements for sites
• Arranging  new photocopier including suggesting best option
• Completing company credit application forms with suppliers
• Maintaining stationery stock in office
• Maintaining company spreadsheets, including
  • Fixed Asset Register
  • Insurance schedules
  • IT Costs
  • Booking meetings and arranging refreshments!

You'll Need: 

• At least 3-5 years experience in an Office Manager/ Admin/ project role 
• Current Australian drivers licence 
• Savvy across different systems, including Windows, Outlook, Word, PowerPoint and Excel. 
• Proficient and deep knowledge of Excel and handling of data is essential 
• Ability to liaise with all levels of customers and stakeholders 
• Strong communication skills 

 If this role sounds like something you are interested in, please send your CV to Natalie Kotzias via the apply links next to this advertisement to be considered!